HR Administrator

The HR Administrator will play a key role in supporting day-to-day HR and office operations, ensuring smooth internal processes and a positive employee experience. This role involves managing administrative tasks, coordinating HR activities, maintaining records, assisting with recruitment and onboarding, and supporting company-wide communication.

Key Responsibilities

HR & Administrative Coordination

• Provide administrative support to the HR department and management team.
  
• Assist in drafting and preparing HR-related documents, letters, and reports.
  
• Maintain and update employee records, databases, and HR systems ensuring accuracy and confidentiality.
  
• Support daily administrative tasks, including document preparation, filing, scanning, and data entry.
  

Recruitment & Onboarding

• Assist in the recruitment process, including scheduling interviews, coordinating candidate communication, and maintaining candidate records.
  
• Support onboarding activities for new joiners, including welcome kits, workspace preparation, orientation scheduling, and documentation.
  
• Coordinate pre-employment checks and assist in processing new hire paperwork.
  

Employee Relations & Support

• Serve as a liaison between employees and the HR team for general queries.
  
• Support communication across departments and help manage internal announcements and circulars.
  
• Assist with employee engagement initiatives, surveys, and internal events.
  

Office & Facility Management

• Oversee general office operations, ensuring an organized and productive workplace.
  
• Manage inventory of office and pantry supplies, coordinating with vendors for procurement and replenishment.
  
• Greet and assist visitors, clients, and guests to ensure a professional first impression.
  

Travel & Meeting Coordination

• Arrange travel schedules, accommodation, and transportation for employees and executives as required.
  
• Manage executive calendars, appointments, and meetings, ensuring efficient scheduling of internal and external engagements.
  
• Assist in planning and executing company events, conferences, and meetings including logistics and documentation.
  

Skills & Qualifications

• Bachelors degree in Human Resources, Business Administration, or related field.
  
• 4-6 years of experience in HR administration or office administration.
  
• Strong communication and interpersonal skills with a professional and proactive attitude.
  
• Excellent organizational and time-management abilities.
  
• Proficiency in MS Office (Word, Excel, PowerPoint) and HRMS tools.
  
• Ability to handle confidential information with discretion.
  

Preferred Attributes

• Strong attention to detail and accuracy.
  
• Ability to multitask and work independently in a fast-paced environment.
  
• Positive attitude, teamwork orientation, and customer service mindset.