HCL Software Hiring For _Executive Assistant_Noida

Position Overview & Key Responsibilities:

The executive assistant for the CISO and Deputy CISO is a critical role in

supporting the overall duties and mission of the office of the CISO for

HCL Software. Such responsibilities include but not limited to:

• Calendar Management: Managing the CISO and Deputy CISO

calendars, scheduling and preparing for meetings for CISO and

executive staff

• Meeting Management: Creating materials necessary for

meetings and presentations, including doing the research

necessary for use in those materials, provide the CISO with all

needed items to make decisions

• Other Systems: The CISO staff is more self-service than the

typical executive staff, but the CISO Executive Assistant may

need to coordinate travel, expense reporting and purchasing

management for the executives as needed

• Decision Making: Proactively engage, manage, review and

execute decisions for the senior level CISO staff

• Communications: Respond to email, manage the executives

inbox, take and make phone calls, and serve as a gatekeeper so

that only the necessary communication gets through

• Budgeting, Finance and HR Management: Facilitate the CISO

budget review process and be the primary liaison with finance

and for needed budget and personnel actions, including

performance management oversight and merit cycle review

processes

• Action Items Tracking: Track and follow up on requests from

other departments, employees and vendors

• Employee hiring and resource mgmt: This role will be the

central point of management for all SR requests and employee

onboarding.

• Escalation Management: Manage escalations brought from

outside parties and make sure they are managed appropriately

and completely

• Risk & Security Committee Management: Manage all activities

undertaken by the steering committees

• Presentation Management: Create and manage presentations

for both internal and external consumption

• Confidential Information: Ability to hold and manage

confidential information

• Time Management: Help and promote proactive time

management within the CISO staff

• Contact Management: Manage the context and information

from both internal and external contacts

• Problem Solving: Solving problems through critical and

analytical thinking for decisive action

• Technical Skills: Being able to use or pick up quickly technology

around document management, file management, meeting

management, and communications and collaboration tools

 Key Skills/Qualifications:

• 5 years in an executive assistant position or equivalent
• Ability to work very independently with minimal direct

supervision

• Strong collaboration software skills in Microsoft or Google

ecosystems (Email, PowerPoint, Excel, Sheets, etc.)

• Strong interpersonal communication skills
• Strong troubleshooting and analytical skills
• Send resumes to: mounika-d@hcl.software