GEM Executive

JAbout the Role

The GEM Executive will be responsible for managing all activities related to the Government e-Marketplace (GEM) portal, including product listing, bid participation, order processing, vendor management, and ensuring compliance with government procurement guidelines.

Key Responsibilities1. GEM Portal Management

• Create, update, and maintain product/service listings on the GEM portal.
• Ensure all listings meet GEM compliance standards (pricing, documentation, specifications).
• Manage catalog creation, category mapping, and product visibility.

2. Bid & Tender Management

• Monitor GEM for relevant tenders and bid opportunities.
• Prepare and submit bids within deadlines.
• Coordinate internally for pricing, documentation, and technical details before bid submission.
• Track status of submitted bids and follow up as required.

3. Order & Contract Handling

• Manage purchase orders (POs) received through GEM.
• Coordinate with internal teams (Operations, Finance, Dispatch) to ensure timely order fulfilment.
• Upload invoices, shipping details, and other required documents on GEM.
• Ensure compliance with GEM payment and delivery guidelines.

4. Vendor & Buyer Interaction

• Communicate with government buyers regarding queries, orders, or clarifications.
• Resolve issues related to bids, pricing, delivery, and payments.
• Maintain healthy relationships with stakeholders.

5. Documentation & Compliance

• Maintain proper documentation of tenders, bids, POs, and contracts.
• Ensure all required certificates, licenses, and registrations are updated on GEM.
• Follow government procurement rules and GEM policies strictly.

6. Reporting

• Prepare daily/weekly/monthly reports on bids, orders, revenue, and activities.
• Share updates with management on new tenders, opportunities, and risk areas.

Required Skills & QualificationsEducation:

• Graduate in any discipline (BBA/B.Com/B.Tech preferred).
• Additional certification in e-procurement / GEM is a plus.

Experience:

• 1–3 years of experience in GEM portal handling, tendering, or government procurement.
• Freshers with strong learning ability may also be considered (if trained).

Skills:

• Strong knowledge of the GEM portal, tender rules, and e-procurement processes.
• Good communication and coordination skills.
• Basic knowledge of taxation, invoicing, and documentation.
• Attention to detail and strong follow-up skills.
• Proficiency in MS Office (Excel, Word).

Key Attributes

• High integrity and understanding of government compliance.
• Ability to work under deadlines.
• Problem-solving mindset.
• Professional behavior when dealing with government officials.

Job Types: Full-time, Permanent, Internship

Language:

• English (Preferred)

Work Location: In person