Front Office Executive

Position Overview

female professional

The ideal candidate brings a blend of professionalism, discretion, attention to detail, and a warm service orientation, capable of balancing front office excellence with high-level executive assistance.

Key Responsibilities :

Front Office & Visitor Management

• Serve as the first point of contact for visitors, clients, and guests; ensure a welcoming and professional front office experience.
• Manage the reception area to ensure it is presentable, organized, and aligned with the company's brand image.
• Oversee visitor registration, security protocols, and access control coordination with building security.
• Maintain visitor records, appointment schedules, and meeting room bookings.

Executive Assistance & Leadership Support

• Provide comprehensive administrative and coordination support to the

  Chairman, Vice Chairman, CEO, CFO, CHRO and other senior leaders

  .
• Manage calendars, appointments, travel arrangements, and logistics for senior leadership.
• Handle confidential correspondence, documentation, and communication with utmost discretion.
• Support in organizing leadership meetings, board discussions, and internal events.
• Liaise between senior leadership, internal teams, and external stakeholders.

Administration & Soft Services Coordination

• Coordinate all

  soft services

  for the office including housekeeping, pantry, and guest management.
• Supervise vendors for reception, housekeeping, food & beverage, and hospitality functions.
• Work closely with the

  Facilities Management

  and

  Admin

  teams to ensure seamless daily operations.
• Monitor and maintain office supplies, stationery, pantry consumables, and cleanliness standards.
• Support in coordination of employee engagement events, leadership meetings, and visitor programs.

Hospitality & Food & Beverage Management

• Oversee the planning and delivery of refreshments, meals, and catering for internal and external meetings.
• Manage relationships with catering vendors and ensure consistent quality and service.
• Coordinate special hospitality requirements for leadership guests, board members, and VIP visitors.

Qualifications & Experience

• Graduate in any discipline; additional certification in hospitality, administration, or executive assistance preferred.
• 8 to 10 years of relevant experience in

  front office management, executive assistance, or hospitality administration

  in a corporate setup.
• Prior experience in managing senior leadership or CXO-level support roles preferred.
• Excellent communication and interpersonal skills, with a professional demeanour.
• Strong organizational and multitasking abilities with attention to detail.
• Proficient in MS Office (Outlook, Excel, PowerPoint, Word) and digital communication tools.
• High level of discretion, integrity, and confidentiality in handling sensitive information.

Key Attributes

• Warm, confident, and polished personality with a strong service orientation.
• Excellent grooming and presentation skills.
• Ability to anticipate needs and act proactively.
• Strong sense of ownership and responsibility.
• Flexible, resourceful, and able to thrive in a fast-paced environment.