FRONT OFFICE CUM ACCOUNTS EXECUTIVE

Job description

Full time accountant job to include all admin, accounts and MIS related functions in an architectural firm. We’re currently seeking an enthusiastic professional to fill this full-time role and rise to the challenge. This Front office executive should create an environment and culture that enables us to fulfil our mission of providing exceptional client service. The ideal candidate is an extremely detail-oriented and personable multitasker who has experience as a front office executive in a fast-paced office setting. This person will bring resourcefulness, organization, and stellar communication skills to the desk. With a knack for keeping cool under pressure and juggling complex schedules, the front office executive will be counted on to help us grow our business.

Objectives of this role

· Handle all accounts and admin related functions

· Optimize office operations and oversee internal processes, supplies, and equipment

· Coordinate external resources and vendors, nurturing relationships and upholding best practices

· Generate a positive impression of our business by welcoming visitors, responding to requests, and supporting coworkers and all timely follow-ups accordingly

· Encourage efficient scheduling, workflows, communications, and office operations on a daily basis

· Recognize issues requiring immediate attention, and communicate to leadership any deviations from standard operating procedure

Responsibilities

· Maintain the office cleanliness; greet visitors in a friendly manner; answer and redirect phone calls; manage mail, faxes, and shipments; send and respond to emails; manage printing and copying

· Oversee standard office equipment and supplies (such as printer, ink, toner, and paper), and report any malfunctions to the appropriate person or department

· Reconcile all accounting transactions in Tally ERP 9.0

· Handle all payments and receivables related matters (invoicing etc).

· Prepare for meetings and organize accordingly, as requested

· Type up memos, meeting minutes, letters, reports, forms, and similar content from dictation

· Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics.

· Establish and maintain record-keeping system for contacts, files, and employee and directors.

· Manage and execute all office & other related administrative tasks.

· Coordinate and comply with various tasks as instructed by the management.

· Assist the management in any other legal/statutory compliance.

Required skills

· Prior experience as a front office executive

· Previous success in administrative role

· Good written & verbal communication skills in English/ Marathi/Hindi

· Ability to multitask and manage time effectively

· Good working knowledge of accounting procedures.

· Strong attention to detail and good analytical skills.

Required qualifications

· Proficient in Tally 9.0

· Highly Proficient in MS Office & MS Excel with advanced skills incl. V Lookup’s and Pivot tables.

· Min. Graduate in any field

Work Experience

Min 4-5 yr of front office/ admin work experience. Min 1-2 yrs of Tally accounting experience

Job Type: Permanent

Work Location: In person