FRONT OFFICE ASSISTANT

Description

We are seeking a motivated and detail-oriented Front Office Assistant to join our team. The ideal candidate will be responsible for managing front office operations, providing excellent customer service, and supporting various administrative tasks to ensure smooth business operations.

Responsibilities

• Greet and welcome visitors, clients, and employees in a professional and friendly manner.
• Manage phone calls, emails, and other communications, ensuring timely responses and appropriate routing.
• Maintain the front office area, ensuring it is tidy and presentable at all times.
• Assist with scheduling appointments and managing calendars for staff.
• Handle incoming and outgoing mail and packages.
• Provide administrative support to various departments as needed.
• Maintain records and files, ensuring confidentiality and organization.
• Assist with basic bookkeeping tasks, including invoicing and expense tracking.

Skills and Qualifications

• 1-3 years of experience in a front office or administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Basic knowledge of office equipment (printers, copiers, etc.).
• Familiarity with customer service principles and practices.
• Attention to detail and problem-solving skills.