Front Office Assistant

Key Responsibilities

• Reception & Visitor Handling
• Greet and assist visitors, clients, and vendors in a professional manner.
• Maintain the visitor logbook and issue visitor passes where required.
• Guide visitors to the concerned departments or personnel.
• Telephone & Communication Management
• Handle all incoming and outgoing calls politely and efficiently.
• Record messages accurately and forward them to the respective staff.
• Manage company email correspondence for general inquiries.
• Office Administration Support
• Manage courier, mail, and package distribution.
• Assist in maintaining office supplies, stationery, and inventory.
• Coordinate with housekeeping and security for smooth office operations.
• Record Keeping & Data Entry
• Maintain front office files, registers, and daily attendance logs if required.
• Assist in updating contact lists of clients, vendors, and employees.
• Support billing or admin team with basic data entry work when necessary.
• Customer & Client Interaction
• Provide basic information to walk-in clients about products and services.
• Direct sales queries to the concerned sales or accounts team.

Qualifications & Skills

• Education: Graduate / Diploma (any stream) B Com preferred.
• Experience: 1–3 years in reception/front office roles .
• Multitasking – balance billing work with customer handling smoothly.
• Data Entry Speed & Accuracy – ensure records are updated in real time.
• Team Coordination – work closely with accounts, sales, and dispatch teams.
• File & Document Management – organize bills and customer files systematically (both digital & physical).

Job Type: Full-time

Pay: ₹10,000.00 - ₹15,000.00 per month

Ability to commute/relocate:

• Piravom, Kerala: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Language:

• English (Required)

Work Location: In person