Front Office & Admin Executive

Swojas Group is a Pune-based real estate company with over 35 years of experience in delivering thoughtful, long-lasting developments. We are looking for a warm, organised and dependable professional to manage front office operations, support office administration and assist with basic HR coordination.

This is a key support role for someone who enjoys keeping things organised, working with people and ensuring the office runs smoothly day to day, while being comfortable taking ownership of routine responsibilities with minimal supervision.

Key Responsibilities:

• Welcome and assist visitors, clients and vendors with professionalism and warmth
• Manage front desk activities, including calls, appointments, visitor entries and courier coordination
• Ensure smooth upkeep of the reception area and overall office facilities
• Coordinate with vendors, housekeeping and service providers for daily office requirements
• Support meetings through basic coordination, note-taking and follow-ups
• Manage office supplies, pantry stock and routine administrative needs
• Maintain basic office records, registers and documentation accurately
• Coordinate safe handling and movement of documents with internal teams
• Flag delays, gaps or issues to management in a timely manner
• Carry out assigned tasks responsibly and ensure proper follow-through
• Maintain attendance, leave and holiday records
• Assist with basic HR documentation such as offer letters and onboarding support
• Organise employee engagement activities and support internal communication
• Support day-to-day HR and administrative processes as guided by management

Who Can Apply:

• Strong interpersonal skills with a pleasant, professional personality
• Dependable, consistent and comfortable working independently once trained
• Proactive in following up on tasks and ensuring closure without repeated reminders
• Willing to learn and open to adopting new tools and systems
• Organised, detail-oriented and capable of managing multiple responsibilities smoothly
• Fluent in English, Hindi and Marathi
• Proficient in MS Office (Excel, Word, etc.); comfortable using productivity tools such as ChatGPT, Canva, etc.
• 2–3+ years of experience in front office, administration or HR support preferred

To Apply:

• Send your resume to [email protected]
• Subject Line:Application for Front Office & Admin Executive – [Your Name]

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Application Question(s):

• If selected, how soon can you start working?
• Are you currently based in Pune?
• This is a full-time, on-site role. Are you able to work from our office location Monday to Saturday?

Work Location: In person