Front Desk Executive

Job Description

Job Title: Front Desk Executive Location: [Insert Location] Department: Administration / Front Office Reports to: Office Manager / Admin Head / HR Manager Employment Type: Full-time Job Summary: The Front Desk Executive serves as the first point of contact for visitors and clients, providing a professional and welcoming atmosphere. This role involves managing the front desk operations, handling incoming calls, scheduling appointments, and assisting in various administrative tasks to support the daily functioning of the office. Key Responsibilities: Greet visitors and clients with a warm and courteous attitude. Answer, screen, and forward incoming phone calls. Maintain the reception area to ensure it is clean, organized, and presentable. Receive, sort, and distribute daily mail/deliveries. Schedule meetings and appointments as requested. Maintain visitor logs and issue visitor badges. Coordinate with housekeeping and facility teams for cleanliness and maintenance. Handle basic administrative tasks such as data entry, filing, photocopying, and faxing. Provide information and assistance to staff, clients, and visitors. Ensure security procedures are followed for all visitors and staff. Maintain office supplies inventory and reorder as necessary. Assist HR/Admin in organizing internal events or meetings. Requirements: Education: High school diploma or equivalent; a bachelor’s degree is a plus. Experience: 1–3 years in a front desk or customer service role. Skills: Excellent verbal and written communication. Proficient in MS Office (Word, Excel, Outlook). Strong organizational and time management skills. Professional appearance and demeanor. Ability to handle multiple tasks and work under pressure. [Insert working hours, e.g., 9:00 AM – 6:00 PM, Monday to Friday] Preferred Qualities: Friendly and approachable personality Discretion and confidentiality Attention to detail Team player Job Type: Full-time Schedule: Day shift Language: English (Preferred) Hindi (Preferred) Work Location: In person