Financial Controller

Job Summary:

Finance Controller

Key Responsibilities:

1. Financial Operations & Compliance

• Monitor and control accounts payable (creditors) and accounts receivable (debtors), ensuring timely collections and payments.
• Manage regional cash flow, emergency funds, and secure bank balances.
• Ensure compliance with international taxation, regulatory frameworks, and audit requirements.
• Track and control overdue payments and mitigate financial risks.

2. Business Analysis & MIS Reporting

• Analyse regional business performance using CRM, ERP, and MIS data.
• Deliver regular financial reviews and dashboards to leadership.
• Develop actionable insights and recommendations for profitability improvement.

3. Budgeting, Planning & Delivery

• Lead the delivery of the Annual Operating Plan (AOP) for all regions.
• Coordinate financial forecasting and variance analysis.
• Track and optimize regional operating expenses.

4. Fraud Prevention & Internal Controls

• Implement and monitor robust internal control mechanisms to prevent manual or digital fraud.
• Coordinate with internal audit teams for regular checks and audits.

5. Inventory, Project & Vendor Management

• Monitor inventory and align stock levels with demand forecasting.
• Track supplier, vendor, and customer financial engagements and contracts.
• Oversee geo-tagging, QA/QC integration, and vendor performance compliance.

6. Regulatory & Taxation Oversight

• Ensure timely and accurate submission of tax and regulatory filings across all international jurisdictions.
• Liaise with external auditors, legal, and compliance teams as needed.

7. Training, Hiring & Team Development

• Assist in hiring finance personnel in various regions.
• Conduct training programs for ERP, CRM, and financial procedures.
• Build competency in finance teams for continuous improvement and upskilling.

8. Strategic Initiatives & Travel

• Support strategic business initiatives and expansion projects in all assigned regions.
• Travel as necessary to regional offices and operations for audits, financial reviews, or project rollouts.

Job Responsibilities:

1. Debtors & Creditors Management:

• Monitor and control overdue receivables and payables.
• Review ageing reports and follow up with stakeholders for timely collections and payments.
• Coordinate with the sales and procurement teams for resolving outstanding issues related to debtors and creditors.

2. Regulatory Compliance:

• Ensure timely compliance with all financial regulatory requirements (local, national, and international, as applicable).
• Liaise with auditors, legal advisors, and compliance officers for statutory and regulatory matters.

3. Balance Sheet Finalization:

• Oversee the preparation and review of the balance sheet.
• Ensure accuracy of financial statements in accordance with applicable accounting standards.

4. Collections & Cash Flow Management:

• Drive timely collections from customers across all zones.
• Prepare and monitor rolling cash flow forecasts and manage liquidity.
• Handle emergency fund allocations and management of fixed deposits.

5. Inventory & Fund Management:

• Monitor inventory levels, movements, and financial implications across locations.
• Coordinate with supply chain and store teams for physical verification and valuation.
• Plan and allocate working capital efficiently across business needs.

6. MIS Reporting & Data Accuracy:

• Ensure all financial decisions and reviews are backed by data from the Management Information System (MIS).
• Prepare and present monthly, quarterly, and annual financial reports to the management team.

7. Payments & Project Finance:

• Oversee timely vendor/supplier payments as per contractual terms.
• Coordinate funding and budgeting for all business projects across zones.

8. Vendor & Supplier Management:

• Work closely with procurement and operations to ensure optimal vendor and supplier engagement.
• Maintain financial records and payment terms compliance for all suppliers.

11. Audit & Taxation:

• Manage internal and external audits ensuring all documentation and records are accurate and audit-ready.
• Ensure timely filing and payment of direct and indirect taxes.
• Assist auditors with schedules and reconciliations during audit periods.

12. Review of Travel Expenses:

• Implement a control mechanism for pre-visit and post-visit travel planning and expenses.
• Review travel expense reports in line with company policy and ROI on business travel.

13. On-Spot Business Evaluations:

• Support on-spot commercial evaluations during business visits, especially in remote or zonal locations.

14. CRM Training for Sales Teams:

• Coordinate with HR and IT to ensure all sales teams are trained in the use of CRM systems.
• Review CRM data for alignment with finance goals (e.g., pipeline revenue tracking, order-to-cash efficiency).

15. ERP Competency & Hiring:

• Identify gaps in ERP system knowledge across finance and related teams.