Finance Executive

Role & responsibilities

Role Overview

Finance Executive (Operational Finance)

Finance Manager

Key Responsibilities

1. Accounting & Bookkeeping

• Record all day-to-day financial transactions accurately in the accounting system (Tally/Zoho/QuickBooks).
• Maintain ledgers for suppliers, clients, and expense accounts.
• Support reconciliation of bank statements and intercompany accounts.
• Ensure supporting documents are attached to every transaction (invoice, receipt, approval).

2. Vendor & Supplier Management

• Maintain an updated supplier database with payment terms and bank details.
• Receive and verify supplier invoices, check approvals, and prepare them for payment processing.
• Track vendor payments and maintain payment status reports.
• Assist in periodic supplier performance and rate reviews.

3. Client Invoicing & Receivables

• Prepare client invoices as per contracts and project milestones.
• Share invoices with clients and follow up for payment acknowledgment.
• Maintain receivables tracker and escalate overdue payments to the Finance Manager.
• Support reconciliation of receipts with client statements and bank entries.

4. Contract & Document Management

• Maintain master folders for client and vendor contracts (digital + physical).
• Track contract renewals, expiry dates, and payment terms.
• Update the Finance Manager monthly on contract changes and renewals due.

5. Payment & Reimbursement Processing

• Prepare vendor payment instructions after approvals.
• Record reimbursements, advances, and petty cash transactions.
• Ensure all payments are properly authorized as per the approval matrix.
• Maintain payment calendar and update finance logs after completion.

6. Operational Reporting & Support

• Compile transaction summaries and expense listings for monthly accounts.
• Support preparation of P&L inputs, statutory returns, and audit schedules.
• Provide operational data to the Finance Manager for monthly reporting packs (management and statutory).

7. Compliance & Filing Support

• Organize invoices, vouchers, receipts, and statutory filings for easy retrieval.
• Assist in providing documents for GST/VAT filings, audits, and management reviews.
• Ensure digital and physical records are properly labeled and archived.

Preferred candidate profile

• Bachelors degree in Commerce, Accounting, or Finance (B.Com, M.Com, or equivalent).
• 1-2 years of experience in accounting, bookkeeping, or finance operations.
• Familiarity with accounting software (Tally, Zoho Books, or QuickBooks).
• Working knowledge of Microsoft Excel / Google Sheets.
• Basic understanding of GST, TDS, and VAT documentation.
• Strong attention to detail and organizational discipline.
• Ability to meet strict deadlines and maintain confidentiality.

Key Attributes

• Accuracy:

  zero tolerance for errors in financial data.

• Discipline:

  respects timelines and reporting cadence.

• Team coordination:

  works collaboratively with Finance Manager and functional heads.

• Integrity:

  handles sensitive financial data with confidentiality.

• Learning mindset:

  open to developing understanding of statutory and management finance

Performance Metrics

• Timeliness and accuracy of accounting entries.
• Quality of documentation and filing.
• Punctuality of vendor payments and client invoicing.
• Responsiveness to finance queries.
• Audit readiness and support effectiveness.

Growth Path

Senior Finance Executive