Factory Administrator

JPosition: Factory Admin

Department: Administration

Industry: Furniture & Metal Manufacturing

Location: Bhiwandi

Reporting To: Factory Manager / General Manager – Operations

1. Job Summary

The Factory Admin is responsible for ensuring smooth day-to-day administrative operations at the factory. This role involves managing facility upkeep, coordinating with departments, maintaining records, handling compliance documentation, monitoring attendance, and supporting HR & Production teams for various operational activities.

2. Key ResponsibilitiesA. Administrative Operations

• Oversee day-to-day factory administration, ensuring all departments function smoothly.
• Manage office supplies, stationery, tools, safety equipment and ensure availability.
• Maintain factory cleanliness, housekeeping, and hygiene standards.
• Coordinate with vendors for facility-related maintenance (plumbing, electrical, repair & services).
• Handle courier, dispatch documents, and filing systems.

B. Staff & Workforce Management

• Monitor attendance, overtime, shift schedules, gate pass entries, and leave records.
• Support HR in recruitment coordination for factory-level staff.
• Manage onboarding formalities of new joiners and maintain personnel files.
• Address basic employee issues related to facilities, canteen, locker, and uniforms.

C. Compliance & Documentation

• Maintain all statutory records (Factory Act compliance, safety registers, visitor logs).
• Ensure fire safety equipment and emergency tools are in working condition.
• Coordinate with auditors, government inspectors, and safety officials when required.

D. Facility & Asset Management

• Monitor utility consumption (electricity, water, diesel for DG set).
• Maintain AMC records for machinery, CCTV, IT systems, and other factory assets.
• Support in procurement of admin-related items and prepare comparison sheets.

E. Coordination & Support

• Coordinate with production, quality, store, purchase, and HR for daily operational needs.
• Assist in preparing MIS reports related to admin, attendance, facility management, and manpower.
• Manage travel arrangements and accommodation for factory visitors & senior management.

3. Required Skills & Competencies

• Strong administrative and organizational skills.
• Knowledge of factory operations in manufacturing sector.
• Basic understanding of HR, attendance systems, and statutory compliances.
• Good communication and coordination skills.
• Ability to handle multiple tasks and work under pressure.
• Proficiency in MS Office, Excel, Email, and ERP (preferred).

4. Education & Experience

• Graduate in any discipline (B.Com/BA/BBA preferred).
• 2–5 years of experience in factory administration (manufacturing industry preferred).
• Experience in furniture, metal, or engineering industry will be an added advantage.

5. Additional Preferences

• Knowledge of safety protocols and Factory Act rules.
• Experience in managing manpower and facility vendors.
• Willing to be present at the factory for extended/shift hours, if required.

Job Types: Full-time, Permanent

Pay: ₹28,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Food provided
• Provident Fund

Work Location: In person