- Site Operations Management - Monitoring of Housekeeping related activities - Arrangement of all consumables and supplies for Client / VIP visits - Interfacing with the pest control for carrying out the pest control activities at the facility. - Monitoring the mail room activities - Preparing the Daily/Weekly and Monthly reports - Collecting all documents from the vendor for compliance audit - Interacting with the Housekeeping vendor. - Taking facility rounds and find out snags. - Follow up and close the tickets logged. - Effectively manage Facility team to ensure an on time deliverable system. - Routinely Inspect all services to ensure performance measures are being maintained - Provide assistance to FM in all administrative functions, security issues and Facility services and any other administrative functions deemed by Client - Ownership of the Day to day administration, including reports generation of the stocks tracker. - Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day - Inspect the turn out and attendance of the staff and sign the shift register - Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints - Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions - Communicate to the FM all incidents issues and pending problems - Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions - Managing MicroKitchen for stacking of Food & Beverage, cleanliness, vending machines, Stock Maintenance and all time availability of the same - Monitoring the Food Vendors at site. - Monthly Accruals to be submitted to the FM. - Co-ordinate with Space planner for any moves. - Soft services stores and stocks to be maintained - Indent monthly requirements for Soft services as per the months budget. - Involve in Vendor staff Training & Development. - Maintenance of Library books and stocks - Manage Concierge Vendor for timeliness and for any escalations - Laundry vendor co-ordination. - Oversee Horticulture requirements at site. - Maintaining stock and issuing of sports equipment. - Maintain Asset Register Vendor Management : - Vendor grooming and real time monitoring of services and periodic reviews and ensure adherence to SLA - Processing of vendor Invoices

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JLL

co.jll/41LJERI

Real Estate

Chicago Illinois

10001 Employees

1068 Jobs

Key People

Christian Ulbrich

CEO
Greg O'Brien

Global Chief Operating Officer
Kathy D. Vance

Global Chief Financial Officer
Ankush Jindal

Global Head of Technology
Raymond T. Lewis

Global Head of Capital Markets

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Facility Executive - Soft Services