Export Documentation Executive

Job Title: Export Documentation Executive/Sr Executive

Department: Export / International Logistics
Location: Ahmedabad
Reporting To: Export Manager
Experience Required: 2-5 Years (preferred)
Education: Graduate in Commerce / Business / International Trade or related field

Job Summary:

We are looking for a detail-oriented and proactive Export Documentation Executive OR Sr Executive to manage the pre-shipment & POST SHIPMENT preparation, processing, and coordination of all export documentation activities. The role involves handling certificates under trade agreements, coordinating with banks, freight forwarders, and customers, and ensuring timely and accurate document dispatch.

Key Responsibilities:

IMP - "HANDLING PRE-SHIPMENT & POST-SHIPMENT"

1)EXPORT CERTIFICATE FOR SHIPMENTS – CEPA, CO, AFTA, SAFTA, GSP ETC,

2) BANK DOCUMENT PREPARATION & SUBMISSION FOR BRC

3) SUBMISSION OF DOCUMENTS DIRECTLY TO CUSTOMER AS WELL AS MKTG. TEAM

4) UPDATING CHA / FORWARDER KYC UPDATING

5) MIS AND UPDATING RECORDS, PREPARATION OF REPORTS

6) VARIOUS BUYER FORMAT, VARIOUS DECLARATION, ETC.

7) EXPORT DOCUMENTS TO MARKETING & BUYER ON EMAIL / PHYSICAL

8) ONLINE E-INVOICING AND DOCUMENTS SUBMISSIONS,

9) FOLLOW-UP WITH THE FORWARDERS FOR GETTING THE DEBIT NOTE, INFORMING THEM THE PAYMENT STATUS

10) EMAIL PAYMENT INFORMATION AND GETTING THE BL FOR FORWARDER

11) SURRENDER THE BL AFTER GETTING PAYMENT

12) EXPORT DOCUMENTS TO BUYER BY COURIER TO VARIOUS CUSTOMERS AND MERCHANDISE

1. Export Certification:

• Prepare and submit export certificates (e.g., CEPA, CO, AFTA, SAFTA, GSP, etc.) as per shipment requirements.

2Bank Documentation:

• Prepare and submit bank-related documents for BRC,Collection, LC Shipments processing.
• FOLLOW-UP TO THE BANK FOR FINALIZATION & NEGOTIATION OF EXPORT DOCUMENTS.

3. Document Dispatch:

• Submit export documents directly to customers and the marketing team via email and physical copies.

4.KYC Management:

• Regularly update KYC details for CHAs (Customs House Agents) and freight forwarders.
• MIS & Reporting:
• Maintain export documentation records and prepare timely MIS and performance reports.

Required Skills:

• Strong written and verbal email communication skills
• Ability to follow up efficiently with banks, authorities, CHA, and logistics partners
• Attention to detail and organizational skills
• Basic knowledge of export trade policies and documentation
• Familiarity with customs procedures and INCOTERMS

Proficiency in MS Office (Excel, Word, Outlook)

Preferred Qualifications:

• Prior experience in export documentation and coordination- Pre & Post Shipment.
• Exposure to international trade documentation standards and processes.
• Knowledge of e-invoicing portals and DGFT / ICEGATE systems (preferred).

Job Type: Full-time

Pay: ₹350,000.00 - ₹500,000.00 per year

Expected Start Date: 10/09/2025