Executive/Sr. Executive-Document Control

What we're looking for

Key Responsibilities:

• Checking and ensuring the

  compliance of document Title blocks

  as per project / company standard requirements.
• Checking the compliance of the

  numbering and naming

  for all project documents created internally or externally for all projects of ENS (Energy Solutions).
• Checking and starting the

  approval flow for all project documents in the project SharePoint

  as defined in the QMS (Quality Management System) of the Sector.
• Maintaining the

  Master Document Lists (MDL)

  for all ENS projects.
• Verifying consistency between the DMS archiving platform and the MDLs of the projects.
• Performing

  administrative checks on project documents

  to ensure they meet expected quality standards.
• Supply of a

  fast and reliable service

  to the execution teams to respect the document contractual delivery schedules of projects.
• Ensure

  coherence between document database and project management tools

  .
• Internal distribution of technical documentation to the execution teams.

• Archival storage

  of technical documentation.

• Data encoding

  such as employee timesheets.

Required Skills & Qualifications:

• Graduate in

  Arts / Science Background

  .

• Experience:

  1-4 years experience, preferably in a technical or industrial context as a Technical Assistant / Document Controller.

Background, Skills, and Competencies:

• Organization:

  Ability to handle several thousands of documents per project efficiently.

• Meticulous:

  Responsible for document control compliance and its approval flow; no mistakes can be done.

• Communication:

  Fluent in written and spoken English to work with different teams.

• Repetitive tasks with high quality:

  Not afraid to repeat activities multiple times while maintaining consistent quality.
• Familiar with

  Office 365 (Word, Excel, Access, PowerPoint)

  .

• Database Management

  skills.