Executive - Travel & Administration

Job Title

Executive Travel & Administration

Job Location

Noida

Job Summary

The candidate shall be part of our team and responsible for managing day-to-day activities related to travel and administration of the organization.

Essential Functions

The candidate will perform the following key functions:

• Plan, coordinate, and book domestic and international travel (flights, hotels, cabs, etc.) for employees and management.
• Handle visa applications, travel insurance, and related documentation.
• Maintain accurate travel records, itineraries, and expense reports.
• Liaise with travel agencies, airlines, and hotels for best rates and corporate tie-ups.
• Support employees with travel-related queries, itinerary changes, and cancellations.
• Process travel advances, reimbursements, and settlements as per company policy.
• Ensure compliance with the organizations travel policy and approval procedures.
• Track and manage travel budgets and generate periodic MIS reports.
• Assist in organizing travel for events, conferences, and training programs.
• Maintain vendor relationships and evaluate their performance regularly.
• Maintain MIS - Air, Hotel and reimbursement

The above essential functions are representative of major duties of positions in this job. Specific duties and responsibilities may vary. Other duties may be assigned similar to the above consistent with the knowledge, skills and abilities required for the job.

Desired profile

Education

Bachelors Degree or equivalent in Commerce, Travel, Hospitality or allied areas. Candidates with degree/diploma/certification in admin or other relevant area will be preferred.

Experience

Minimum 2 years experience in a Corporate Travel Management Role or a travel agency.

Personal Competencies

• Knowledge of domestic and international travel regulations, visa requirements, and travel documentation.
• Exposure to NGO, consulting, or development sector organizations will be an added advantage.
• Proficiency in MS-Office suite especially MS-Excel and Online Booking Platforms.
• Quick decision-making and problem-solving abilities
• Strong time management skill and ability to multi-task
• Excellent interpersonal and negotiation skills

APPLICATION INSTRUCTIONS

Interested applicants may send their updated resume to hr@sambodhi.co.in