Executive/ Senior Executive : PMO coordination

Qualitykiosk is hiring a Project Management office coordination executive for Bengaluru location.

Interested candidates pls share their updated resume on deepa.radhakrishnani@qualitykiosk.com

Job Title:

Position Statement

We are seeking a PMO & Onboarding Specialist to strengthen project governance and delivery while ensuring a seamless onboarding experience for new hires. This role will standardize project processes, enhance reporting transparency, and accelerate employee readiness by aligning PMO frameworks with onboarding best practices.

Work Location: Bengaluru

Work Mode: Work from Office

Experience : 3-6 yrs

Key Responsibilities

Project Management Operations

• Customized projects and dashboards in Jira to streamline project tracking and reporting, contributing to improved project management processes.
• Create and deliver executive-level dashboards and presentations using Excel, PowerPoint, and Power BI, providing accurate program status and health reporting.
• Utilize MS Project Planner for project scheduling, milestone tracking, and dependency mapping to ensure timely delivery.
• Handle simultaneous project portfolios, managing prioritization and reporting while maintaining high levels of accuracy and stakeholder satisfaction.

Onboarding Process As and when we have joiner

• Coordinating with HR for new joiner details (Date of Joining, Reporting Manager).
• Collecting 90-day plans from RMs and ensuring approval from

  Business Head

  .
• Providing access to AI-ML tools, GitHub, GitLab.
• Laptop allocation for new joiners (team standard: minimum i5 laptops).

AI-ML Access

• Raising tickets for AI-ML access.
• Ensuring completion of

  Responsible Use of AI

  training before granting access.
• Coordinating with Infosec for training assignment if not available.
• Confirming signed undertakings from users and their RMs.

Laptop Management

• Raising PRs for new laptop requests.
• Maintaining documentation of laptop inventory and assignments.
• Ensuring team laptops meet i5/i7 standard (default allocation is i3).

Notion

• Tracking development issues and work items.
• Maintaining all documents in Notion for easy reference.

Internal Coordination

• Acting as point-of-contact for internal queries.

Procurement

• Raising PRs for laptops, software licenses, server licenses, and renewals.
• Including correct details in PRs:
• Adding proper description and memo

Requirements:

• Strong proficiency in MS Office (Outlook, PowerPoint, Excel).
• Excellent communication, coordination, and organizational skills.
• Ability to multitask, prioritize, and work effectively in a fast-paced environment.
• Strong attention to detail and a proactive, solution-oriented approach.