Executive Secretary to MD - male candidates

Job Title

Executive Secretary to Managing Director (MD) - male candidates

Reports To

Managing Director

Job Summary

The Executive Secretary to the Managing Director provides high-level administrative, secretarial, and coordination support to the MD. The role involves managing schedules, handling confidential information, coordinating meetings, and acting as a key communication link between the MD and internal/external stakeholders.

Key ResponsibilitiesAdministrative & Secretarial Support

• Manage MD’s calendar, appointments, meetings, and travel schedules
• Draft, review, and manage correspondence, emails, reports, and presentations
• Maintain files, records, and documentation (physical & digital)
• Handle confidential and sensitive information with discretion

Communication & Coordination

• Act as the primary point of contact between MD and internal departments
• Coordinate with senior management, clients, vendors, and external agencies
• Screen calls and visitors, prioritize matters, and respond appropriately
• Follow up on action points from meetings and ensure timely completion

Meeting & Event Management

• Organize board meetings, management meetings, and reviews
• Prepare agendas, presentations, and minutes of meetings (MoM)
• Coordinate logistics for meetings, conferences, and events

Reporting & MIS

• Prepare periodic reports, dashboards, and MIS for MD review
• Track key tasks, deadlines, and strategic initiatives
• Assist in documentation related to policies, agreements, and approvals

Travel & Logistics

• Arrange domestic and international travel, accommodation, and itineraries
• Manage expense statements and reimbursements related to MD’s travel

Skills & Competencies

• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• High level of confidentiality and professionalism
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• Strong coordination and interpersonal skills

Qualification & Experience

• Bachelor’s degree in any discipline (MBA preferred)
• 3–7 years of experience as Executive Secretary / PA to senior management
• Experience handling board-level communication is an advantage

Key Attributes

• Proactive and detail-oriented
• Presentable with a professional attitude
• Ability to work independently with minimal supervision
• Strong problem-solving and decision-making support skills

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement

Work Location: In person