Executive Secretary To Managing Director (Office & Household)

Location: Office at Neelankarai, ECR
Reporting To: Managing Director

Position Overview:

We are seeking a highly organized, trustworthy, and proactive Executive Secretary to provide comprehensive support to the Managing Director (MD) in both professional and personal capacities. This is a dual-role position that combines traditional executive assistant responsibilities with high-level household and personal support.

Key Responsibilities:

1. Office Responsibilities (Professional Support):

• Manage MDs calendar, schedule appointments, meetings, and conference calls.
• Handle all travel arrangements including flights, visas, accommodations, and itineraries.
• Screen and prioritize emails, calls, and other communications on behalf of the MD.
• Prepare reports, presentations, meeting minutes, and other documents as required.
• Maintain confidentiality of sensitive business and personal information.
• Coordinate internal and external meetings, ensuring all logistics are managed.
• Liaise with managers of the company, clients, vendors, and other stakeholders on behalf of the MD.
• Support in organizing corporate events, offsites, and board meetings when needed.
• Maintain and organize filing systems for both personal and office-related documents.

2. Household & Personal Management Responsibilities:

• Oversee day-to-day household activities, ensuring smooth functioning of the MDs residence.
• Recruit & coordinate and supervise domestic staff including drivers, cook, housemaids, etc.
• Manage household inventories, purchases, and ensure timely procurement of groceries and essentials.
• Handle personal errands and administrative tasks for the MD and family members.
• Manage family members' medical appointments, hospital visits, and health check-up schedules.
• Liaise with service providers for home maintenance, repairs, and other utilities.
• Arrange and coordinate personal and family travel plans.
• Ensure vehicles are well-maintained and drivers schedules are efficiently managed.
• Keep track of all household bills, payments, and petty cash.

Requirements:

• Any Bachelor's degree
• 8-15 years of proven experience as an Executive Assistant, Secretary, or Personal Assistant, preferably supporting senior leadership.
• Experience in managing household operations and domestic staff is highly desirable.
• Strong organizational and multitasking skills.
• Excellent communication skills (written and verbal).
• High level of integrity, discretion, and professionalism.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to handle pressure and maintain confidentiality.
• Flexible with working hours and willing to be available as per MD’s schedule.
• Valid driving two wheeler license