Executive Personal Assistant (to the CEO)

Job Description

We are seeking a proactive, detail-oriented, and trustworthy Personal Assistant (PA) to provide high-level administrative, organizational, and coordination support to the CEO. The ideal candidate will help streamline both professional and personal tasks, ensuring effective time management and smooth day-to-day operations. Key Responsibilities: Act as the point of contact between the CEO and internal/external stakeholders Manage and organize the CEO’s calendar, appointments, meetings, and travel Draft and respond to emails, messages, and other communications Prepare reports, presentations, meeting notes, and follow-ups Handle personal errands and tasks (when required) in a professional manner Maintain confidentiality of sensitive information Track important deadlines, reminders, and project progress Perform basic research or data compilation as needed Organize files, digital documents, and workspace tools for maximum productivity Coordinate tasks with other teams and ensure timely execution of CEO’s directives Key Requirements: Strong communication skills (written and verbal) Excellent organizational and time management abilities Discretion and confidentiality Proficiency in tools like Google Workspace/ Microsoft Office, and basic project management tools Ability to multitask and prioritize effectively Willingness to take initiative and think ahead Prior experience in a similar assistant or coordinator role is preferred Graduation in any discipline; additional administrative certifications are a plus Show more Show less