Executive Assistant

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Role Summary

Executive Assistant

Key Responsibilities

Executive Support & Coordination

• Manage the Founder's calendar, appointments, and international travel arrangements with accuracy and efficiency.
• Prioritize competing tasks to optimize the Founder's time and workflow.
• Prepare and coordinate meeting materials including agendas, decks, notes, and action trackers.
• Handle sensitive information with strict confidentiality and professionalism.

Operational & Administrative Management

• Maintain and organize critical business documents such as contracts, NDAs, and compliance files.
• Coordinate vendor interactions and office administration activities aligned to executive needs.
• Plan and execute internal events, offsites, and Founder-led initiatives to strengthen company culture.
• Identify operational bottlenecks and implement proactive solutions to improve efficiency.

Communication & Stakeholder Management

• Serve as the primary liaison between the Founder and internal/external stakeholders.
• Ensure clear, timely, and professional communication across all interactions.
• Collaborate with HR, Finance, Legal, Operations, and other teams to support strategic and administrative goals.
• Track deliverables, follow-ups, and deadlines across multiple initiatives.

Strategic & Project Support

• Assist the Founder in coordinating key strategic programs by consolidating inputs and monitoring progress.
• Conduct research, prepare summaries, and create briefing notes to support informed decision-making.
• Draft and prepare presentations, reports, and documents for internal and external meetings.

Qualifications & Skills

• 310 years of experience as an Executive Assistant supporting C-suite or Founders.
• Strong experience managing

  international calendars and global travel

  , especially across US or other time zones.
• Ability to work flexible hours to support cross-time-zone coordination.
• Exceptional organizational, communication, and multitasking abilities.
• High level of discretion, professionalism, and stakeholder management skills.