Executive Assistant

About Us

Zapcom Group Inc. is a global product engineering and technology services company headquartered in Irving, Texas, USA. Zapcom specializes in designing and developing custom software solutions, focusing on scalable platforms for industries such as Travel, Hospitality, Fintech, Retail, and E-commerce. The company emphasizes AI-driven innovation, cloud computing, and digital transformation to help its partners achieve their business goal. We are seeking an experienced IT professional to join our fast-growing Cloud Enablement team to drive meaningful results and be part of our growth story and enrich your own career.

Responsibilities:

• Proven experience of a min of 5+ yrs as an Executive Assistant to C-Level suite with Global experience.
• Working experience in global companies, handling senior leadership in a global company set up.
• Excellent calendar management skills across time zones.
• Manage both domestic and international travel arrangements for the Leadership Team (including but not limited to visa arrangements, ticket bookings, cab arrangements, hotel bookings etc.)
• Ability to adapt quickly and be flexible in a dynamic workplace.
• Ability to effectively deal with a broad range of contacts and personalities internal and external.
• High level of integrity required for handling sensitive and confidential information.
• Exceptional organisational, administrative, and interpersonal skills.
• Ability to prioritise multiple tasks with minimal guidance and extremely thorough with a high level of attention to detail and quality; timely follow up.
• Strong written and verbal communication skills. Strong proficiency with MS Office, including Word, Excel, PowerPoint and Outlook.

Manage office Administrative Support:

• Manage office supplies inventory and place orders as needed.
• Coordinate office activities, meetings, and events.

Operations Management:

• Ensure the office environment is clean, safe, and functional.
• Liaise with vendors, service providers, and building management.
• Monitor office budgets and expenses, ensuring cost-effective operations.
• Oversee the maintenance and repair of office equipment.