Executive Assistant

Position Title:

Location:

Reporting To:

Position Overview

The Executive Assistant provides high-level administrative support to senior leadership, ensuring efficient management of schedules, communication, coordination, and office operations. The role requires professionalism, discretion, strong organizational skills, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

1. Administrative & Managerial Support

• Manage and maintain executive schedules, calendars, and appointments.
• Organize internal and external meetings, conferences, and travel arrangements.
• Prepare agendas, minutes of meetings, presentation materials, and reports.
• Assist in planning and coordinating events, workshops, and official engagements.

2. Communication & Correspondence

• Act as the point of contact between the executive and internal/external stakeholders.
• Handle confidential information with integrity and discretion.
• Draft, review, and manage emails, letters, memos, and official communications.
• Follow up with departments to ensure timely completion of tasks assigned by leadership.

3. Operational Support

• Maintain records, documentation, and filing systems (both digital and physical).
• Track tasks, deadlines, and project progress on behalf of the executive.
• Coordinate with various departments for data, reports, and requirements.
• Assist in procurement of office supplies and logistical arrangements when required.

4. Strategic & Analytical Support

• Support the executive in research, data compilation, and preparation of strategic documents.
• Analyze reports received from departments and highlight key points for executive review.
• Provide support in planning, monitoring, and follow-ups for key organizational initiatives.

Required Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint), email management, and digital tools.
• Ability to multitask and work under pressure.
• High level of confidentiality, reliability, and professionalism.
• Strong interpersonal skills and stakeholder management.

Qualifications

• Bachelor's degree in any discipline
• 2 + years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Experience in working directly with senior management is an added advantage.

Work Environment

• Fast-paced, collaborative, and deadline-driven environment.
• Occasional extended working hours depending on executive commitments.