Executive Assistant to the Founder

Executive Support and Coordination

• Manage the Founder’s calendar, appointments, and travel arrangements with precision and efficiency.

• Prioritize and manage competing demands, ensuring optimal utilization of the Founder’s time.

• Prepare and coordinate meeting materials, including agendas, presentations, notes, and action items.

• Manage and safeguard confidential information with the highest degree of discretion.

Operational and Administrative Management

• Oversee the organization and maintenance of contracts, NDAs, and other key business documents.

• Coordinate logistics and operations related to vendors, office administration, and executive requirements.

• Plan and execute internal events, offsites, and other Founder-led initiatives that strengthen organizational culture.

• Identify operational gaps and proactively implement solutions to enhance overall efficiency.

Communication and Stakeholder Management

• Serve as a primary point of contact between the Founder and internal or external stakeholders, ensuring professional and timely communication.

• Collaborate with cross-functional teams such as HR, Finance, Legal, and Operations to support strategic and administrative priorities.

• Track deliverables, action items, and deadlines to ensure consistent and timely follow-up on key initiatives.

Strategic and Project Support

• Support the Founder in driving key strategic initiatives by coordinating inputs, monitoring progress, and ensuring alignment across teams.

• Conduct research, prepare briefs, and summarize information to facilitate informed decision-making.

• Assist in the preparation of presentations, reports, and documentation for internal and external meetings.

• Bachelor’s degree required (Business Administration, Commerce, or related disciplines. preferred); Master’s degree will be an advantage.

• Minimum of 10 years of experience as an Executive Assistant, Senior Administrator, or in a similar executive support role.

• Demonstrated success in supporting senior leadership in fast-paced or startup

environments.

• Strong organizational, communication, and multitasking skills with attention to detail.

• Proficiency with productivity and collaboration tools such as Google Workspace, Slack,

Zoom, and Notion.

• Proven ability to handle confidential information with integrity and professionalism.

• A proactive, self-motivated approach with the ability to anticipate needs and manage complex priorities.