Executive Assistant to MD

Location: Baner / Bhandarkar Road / Camp, Pune
Experience: 3–5 years as an EA or Secretary to MD/Director
Key Requirements:

Exceptional follow-up skills, Fluent in English , Good at MS Office (Word, Excel) and Google Tools (Sheets, Forms, Docs), Strong confidentiality and precision in communication, Professional and proactive, Excellent in follow-up & coordination.

Education:

· Graduate from secretarial college or similar field or Graduation, Diploma in Aviation.

Key Responsibilities:

Ø Complete task tracking ownership: Maintain and update a shared Google Sheet daily for tasks, ensuring nothing is missed.

Ø No forgetting of tasks assigned: Even if assigned via WhatsApp, verbal instructions, or task sheets — follow-ups and closures are your responsibility.

Ø Protect the MD’s time:

o Meetings must be ready to start on time (participants, presentations, screen connections).

o Anticipate logistical needs and prep the meeting rooms, teams, materials in advance.

Ø Manage Calendar: Daily scheduling, travel planning (domestic and international), time blocking to ensure MD’s day is smooth.

Ø Coordinate and monitor all dealership team tasks: Ensure continuous execution and follow-up across departments.

Ø Prepare and maintain MOMs (Minutes of Meetings) with clear actionables and deadlines.

Ø Handle personal tasks: family appointments, insurance claims, etc. professionally and discreetly.

Ø Communication Management: Draft letters, MIS reports, and official communication with highest standards.

Ø Travel Management: Flights, visas, hotels, cabs — both for MD/ his family and any team as needed.

Ø Confidentiality: Handle business and personal information with absolute discretion.

Ø Follow-up skills at a world-class level — No task should ever be forgotten.

Ø Excellent English, Hindi, and Marathi understanding — To communicate effectively across teams, vendors, staff.

Ø Highly organized — Expert at handling multiple priorities without confusion.

Ø Technologically comfortable — Google Sheets, MS Office (Excel, Word, PPT), WhatsApp, Gmail, Calendar.

Ø Professional Appearance and Demeanor — Neat, composed, polite yet firm.

Ø Longevity — Looking for a stable candidate willing to commit long-term (Minimum 3+ years).

Ø Thick-Skinned Professionalism — Must handle direct feedback without ego; the focus is always on getting the work done.

Ø Meeting Preparedness — Before MD enters any meeting, everything should be ready (attendees, documents, screens, connections).

Tools that you must master:

Ø Google Sheets (Task Tracker)

Ø WhatsApp (for task assignment and updates)

Ø Gmail (for daily correspondence)

Ø Google Calendar (for meetings)

Ø MS Excel (for data handling, if needed)

Interested candidate can share your resume by indeed or can whats app on 9011041123

Contact Person : Sushant Jagdale

Job Type: Full-time

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time
• Provident Fund

Work Location: In person