Executive Assistant To Managing Director

Job Title: Executive Assistant to the Managing Director

Industry:

Language proficiency English, Hindi & Marathi

Position Overview:

Executive Assistant (EA)

Key Responsibilities:

Executive Support:

• Manage and coordinate the MDs schedule, meetings, and travel arrangements (domestic & international).
• Prepare agendas, take minutes, and follow up on action items from executive meetings.
• Serve as the primary point of contact between the MD and internal/external stakeholders.
• Draft and manage correspondence, reports, presentations, and confidential documents.

Project Management:

• Support and track strategic projects and initiatives on behalf of the MD.
• Coordinate cross-functional teams and follow up on deliverables and deadlines.
• Assist in product launch timelines, marketing plans, and campaign reviews.

Cosmetics Industry Insight & Admin:

• Maintain a keen understanding of the beauty/cosmetics market, trends, and competitors.
• Liaise with brand managers, marketing, R&D, and operations teams on product and campaign updates.
• Assist in coordinating events, product shoots, influencer collaborations, and trade shows.

Office & Operational Coordination:

• Oversee daily office operations where required.
• Support budgeting and expense tracking for the MD and related departmental functions.
• Handle confidential HR and legal documents as needed.

Key Requirements:

• Bachelor’s Degree (preferred in Business Administration, Marketing, or related field).
• 4+ years of experience as an Executive Assistant.
• Strong organizational and multitasking skills.
• Excellent communication, interpersonal, and writing skills.
• High level of discretion and professionalism.
• Proficient in Microsoft Office Suite, Google Workspace, and calendar management tools.
• Passion or genuine interest in the cosmetics and beauty industry is a strong plus.

Preferred Skills:

• Familiarity with industry trade shows.
• Experience working with creative, marketing, or product development teams.
• Ability to handle multiple priorities in a high-pressure environment.

What We Offer:

• Competitive salary and benefits package.
• Dynamic, collaborative work environment.
• Opportunities to grow within a thriving beauty brand.

Remuneration – 6 – 7 Lacs per annum