Executive Assistant To Managing Director

Role & responsibilities

Primary Responsibilities:

Guest Relations

• Welcome, host, and manage interactions with guests, clients, and partners, ensuring a seamless

and high-standard experience.

• Provide VIP-level support for high-profile visitors, executives, and dignitaries, ensuring privacy,

comfort, and personalized service.

• Coordinate hospitality arrangements such as reception hosting, refreshments, meeting room

readiness, and special requests.

• Serve as a key liaison between the organization and external stakeholders, maintaining a polished

and professional brand image.

• Utilize hospitality expertise to create a welcoming, service-oriented environment for all internal

and external engagements.

Administrative & Office Management:

• Devising and maintaining office systems, including data management and filing.
• Screening phone calls, inquiries, and requests; handling them when appropriate.
• Dealing with incoming emails, faxes, and post, often corresponding on behalf of the manager.
• Organizing and maintaining diaries, making appointments, and ensuring schedule alignment.
• Producing documents, reports, briefing papers, and presentations.

Travel & Meeting Coordination:

• Arranging travel, visas, and accommodation.
• Occasionally traveling with the manager to take notes, dictations, or provide general assistance.
• Organizing and attending meetings, ensuring the manager is well-prepared.
• Taking dictation and minutes during meetings.

Strategic & Executive Support:

• Conducting background research and presenting findings.
• Carrying out specific projects and research as assigned.
• Supporting accounts and budget responsibilities.

Strategic & Executive Support

• Conducting background research and presenting findings.
• Carrying out specific projects and research as assigned.
• Supporting accounts and budget responsibilities.
• Occasionally taking on managerial responsibilities, including delegation and decision-making in the managers absence. • Actively participating in decision-making processes and working closely with leadership.

Knowledge & Skills:

• Polished demeanor, energetic and positive
• Exceptional interpersonal, professional and communication skills

• Ability to multi-task and work under pressure

• Strong social media knowledge

• Impeccable organization
• Attention to detail, forward thinking & highly organized

• Proactive in their work

• Very punctual
• Must be able to multi-task & maintain deadlines

• Able to put together travel itineraries

• Should be open to travel with MD as & when required

• Excellent computer skills