Executive Assistant to Managing Director

We are seeking an exceptional individual who is enthusiastic about gaining exposure and eager to work for a prominent Cement, Steel, and construction materials Supplier in Vadodara. As a Personal Assistant, you will play a crucial role as the right-hand person to the Director/Founder/Owner of the firm. Your responsibilities will involve assisting them in their daily tasks, routines, and ensuring their operational and personal needs are met. This position is ideal for someone who is a trustworthy confidant and possesses strong business acumen. Beyond the typical assistant role, you will delve deep into the business operations, comprehend its essence, and be involved in making pivotal decisions. As an independent contributor, exceptional communication skills and keen attention to detail are essential qualities. Your primary duty will be to directly support the Director/Founder by managing their daily schedules, appointments, and fulfilling their business and personal requirements efficiently. **Main Responsibilities** - Embrace and implement the work lifestyle and thought process in your daily tasks - Welcome visitors and guide them to the appropriate departments or personnel - Manage phone calls, schedules, calendar events, and appointments - Oversee the intricate details involved in the Director/Founder's business and personal tasks - Demonstrate exceptional organizational skills to handle high-level communication with internal and external stakeholders - Proactively alert the director about important schedules and deadlines - Assist in day-to-day operational and administrative ad-hoc tasks - Prepare informative reports and presentations when necessary - Take ownership of projects aimed at enhancing value **Additional Responsibilities** - Respond to inquiries in person, over the phone, or via email - Develop and implement office procedures - Maintain accurate company record systems - Compose letters, memos, emails, and handle various drafting tasks - Manage documents, book meeting rooms, arrange conference calls, and take messages - Perform administrative duties such as filing and photocopying - Maintain diaries, arrange appointments, and coordinate travel and accommodation - Demonstrate strong proficiency in MS Office applications, particularly Excel, Word, and PowerPoint **Key Skills Required** - Excellent oral and written communication skills - Ability to multitask, prioritize, and plan effectively - Capability to work independently and proactively - Strong interpersonal skills and a go-getter attitude - Well-dressed and professional appearance - Proficient in computer skills **Requirements** - 8-12 years of experience as an Executive/Personal Assistant/Secretary - Bachelor's degree in any field - Experience working in a rapidly growing business environment - Proficiency in MS Office applications **Location:** Alkapuri, R.C. Dutt Road, Vadodara, Gujarat **Salary:** INR 22,000 to 30,000 per month **Qualification:** Graduate (Any Field) **Eligibility:** 8-12 years of experience **Job Type:** Full-time **Benefits** - Health insurance - Leave encashment **Ability to commute/relocate** - Candidates must be able to reliably commute to Vadodara, Gujarat (390007) or be willing to relocate before starting work **Application Questions** - What is your current CTC (in lakh) - What is your Expected CTC (in lakh) - How soon can you join us **Education:** Bachelor's degree (Required) **Experience** - Telecommunication: 8 years (Required) - Personal assistant: 8 years (Required) - Secretarial work: 8 years (Required) - Microsoft Excel: 6 years (Required) - Microsoft Outlook: 6 years (Required) - Tally: 4 years (Required) **Language** - Hindi (Required) - Gujarati (Preferred) - English (Required),