Executive Assistant to Founders Office

Executive Assistant to Founders Office

Who We Are:

At Trezix, we’re building a game-changing SaaS platform designed to modernize the world of import/export—one of the most overlooked yet essential industries out there. We're a passionate team of builders, dreamers, and doers aiming to simplify global trade through smart technology and seamless solutions.

As early movers in this space, we’re growing fast in India and beyond. If you thrive in fast-paced environments, love solving real-world problems, and want your work to have tangible impact—this is your kind of place.

Leveraging the founders’ extensive experience in global trade management and technology, Trezix connects businesses’ export and import processes with key players in their ecosystem, including suppliers, vendors, banks, and the Government of India’s Unified Logistics Interface Platform (ULIP). This integration enhances efficiency, reduces revenue leakages, and ensures compliance, ultimately upgrading clients’ value chains.

We are on the lookout for high-energy professionals who are eager to be part of a fast-growing and dynamic team

For more information visit our website & our social media pages:

Trezix, your unified SaaS platform for EXIM management

https://www.linkedin.com/company/trezix-innovation/

TreZix, IMPEX Made Easy - YouTube

Experience: 10 to 15 years

Qualification: Bachelor’s degree in business administration, Management, or a related field

Location: Should be based out of Mumbai

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Founders. The ideal candidate will serve as a strategic partner in managing daily operations, communication, and coordination. This role requires exceptional multitasking skills, business acumen, and the ability to handle confidential information with integrity and professionalism.

What You’ll Be Doing

Calendar Management:

Effectively manage the founders' calendars by scheduling meetings, appointments, and events, ensuring optimal time utilization while managing conflicting priorities.

Communication Handling:

Act as the primary point of contact for internal and external communications—screening emails, calls, and inquiries—and respond promptly and professionally.

Travel Coordination:

Plan and organize complex travel arrangements including flights, accommodation, ground transport, and ensure cost-effective and seamless logistics in line with company policies.

Document Preparation:

Draft, format, and proofread high-quality correspondence, presentations, reports, and other business documents while maintaining accuracy and brand consistency.

Meeting Support:

Assist in preparing meeting agendas, circulate materials, take detailed minutes, and track follow-ups to support efficient decision-making and execution.

Information Management:

Maintain well-organized physical and digital filing systems and ensure secure and easy access to key documents while handling confidential data with discretion.

Administrative Support:

Handle expense reimbursements, invoice processing, vendor coordination, and manage office-related tasks to ensure smooth administrative operations.

Relationship Management:

Build and nurture professional relationships with key stakeholders and act as a reliable representative of the Founders, promoting collaboration and trust across the organization.

Project Coordination:

Work closely with the Founders and senior leadership on high-priority, cross-functional projects requiring follow-through, communication, and coordination.

What You Bring to the Table

Demonstrated experience in providing high-level support to C-suite executives

Strong business acumen with a sharp analytical mindset

Agile and adaptable in dynamic, rapidly evolving startup environments

Comfortable wearing multiple hats and taking initiative beyond defined responsibilities

Strong ownership mindset with the ability to thrive in less-structured settings

Excellent time management and organizational capabilities

Excellent verbal and written communication skills

Trusted to maintain a high level of confidentiality and discretion

Proactive in problem-solving with sound decision-making abilities

Patient and composed, especially in high-pressure or demanding situations

Proficient in MS Office (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools such as Zoom, Teams, and Google Workspace

Why Join Us?

If you’re looking to do meaningful work, move fast, and grow with a passionate team that's shaking up an overlooked industry—we’d love to meet you. Bring your energy, ideas, and ambition. Let’s build something extraordinary together

Job Types: Full-time, Permanent

Pay: ₹1,000,000.00 - ₹2,000,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Provident Fund

Work Location: In person