Executive Assistant To Director

Key Responsibilities

• Follow-ups & Coordination

Track and follow up with RCC designers, MEP consultants, faade consultants, liaison architects, landscape consultants, 3D consultants, model makers, estimation & purchase teams, marketing consultants, developers, and their site engineering teams.

Ensure timelines are respected and escalate delays.

Act as the Directors voice in communications with teams.

• Documentation & Process Support

Maintain structured records of drawings, submissions, and approvals.

Create trackers, meeting notes, and ensure timely closure of action items.

Support document flow between consultants, developers, and in-house teams.

• Executive & Personal Assistance

Manage Directors office coordination, emails, calls, and scheduling.

Assist with presentations, research, and reporting.

Handle select personal tasks to free up leadership time.

Desired Candidate Profile

• Experience: 35 years as Executive Assistant / Coordinator / Office Support.
• Qualification: Graduate (any stream). Secretarial training preferred.
• Skills:

Excellent follow-up skills (non-negotiable).

Strong communication (English, Hindi/Marathi).

Proficiency in MS Office (Excel, Word, PowerPoint), Google Workspace, WhatsApp, and video conferencing tools.

Organized, detail-oriented, able to multitask under deadlines.

Ability to get work done from senior professionals with tact.

• Personality: Honest, reliable, problem-solver, adaptable, with high integrity.