Executive Assistant To Director

Executive Assistant to Director

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About Mars Ventures

Mars Ventures is an entrepreneurial family office managing the Khemka family's investments (founders of Baazar Kolkata). We combine disciplined research-driven investing with entrepreneurial thinking, managing equity portfolios while exploring ventures and impact investments. If you want to join a close-knit team that celebrates together and isn't afraid to explore global opportunities, keep reading.

The Role

We're seeking a tech-savvy Executive Assistant who can seamlessly bridge time zones and manage complexity with calm confidence. As our founder travels extensively, you'll be the anchor keeping everything running smoothly across continents.

You'll also play a critical role in our upcoming new venture launch - a rare opportunity to build something innovative from day one.

Key Responsibilities

• Global Operations:

  Manage complex schedules across multiple time zones, arrange international travel, and coordinate virtual meetings with investors and partners worldwide

• Communication Hub:

  Serve as primary liaison between founder and teams, external partners, and fund managers; draft professional yet warm communications

• Document & Research:

  Maintain confidential investment documents with bank-level security; assist with preliminary research on investments and market trends

• New Venture Support:

  Coordinate operational aspects of our upcoming venture launch, from vendor management to regulatory compliance

• Relationship Building:

  Help nurture relationships with family offices, wealth advisors, and investment professionals

What We're Looking For

Essential Qualifications

• Experience:

  3-5 years of coordinator experience; background in finance or capital markets is a plus

• Education:

  Bachelor's degree preferred

• Language:

  Excellent written and verbal communication skills in English

• Technical Skills:

  Proficiency in Microsoft 365 suite is essential, plus expertise in Zoom, Calendly, and project management tools

Key Traits

• Remote Work Champion:

  Proven experience managing executives who travel 40%+ of the time

• Time Zone Expert:

  Comfortable scheduling across global time zones without breaking a sweat

• Problem Solver:

  When flights get cancelled at midnight, you've already found three alternatives

• Entrepreneurial Mindset:

  Think like an owner, excited by the chance to help launch new ventures

• Calm Under Pressure:

  Prioritize multiple "urgent" tasks with a smile

• Discretion:

  Unquestionable integrity with sensitive financial information

Why Join Mars Ventures?

• Venture Launch Opportunity:

  Be part of the founding team for our exciting new venture

• Global Exposure:

  Work across continents and gain international business experience

• Growth Path:

  Evolve into Chief of Staff, Operations Manager, or Investment Associate roles

• Investment Education:

  Learn equity markets from our investment team

• Festival Celebrations:

  Vibrant office celebrations - bring your family!

• Learning Budget:

  Rs.25,000 annually for courses and certifications

• Performance Bonuses:

  Share in company success

• Mental Health Days:

  1 per quarter, no questions asked

How to Apply

Send your resume and a cover letter that shows us:

1. Your proudest problem-solving moment in a previous coordination role
2. How you've managed stakeholders across different time zones
3. Why a family office excites you more than a corporate role

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P.S. - We value authenticity over perfection. Be yourself!

Mars Ventures is an equal opportunity employer committed to building a diverse team.