2 Administrative Excellence Jobs

We are seeking a dynamic and highly skilled Executive Assistant to the Managing Director, exclusively for diversity hiring (women candidates only). The ideal candidate will possess strong analytical abilities, exceptional English communication and presentation skills, and the ability to manage multiple high-level responsibilities in a fast-paced environment. Key Responsibilities: Executive Support: Manage the MDs calendar, schedule meetings, and coordinate domestic/international travel. Handle phone calls, emails, and other correspondence on behalf of the MD. Act as the primary point of contact between the MD and internal/external stakeholders. Communication & Documentation: Prepare high-quality reports, presentations, and business documents. Draft official communications and ensure professional tone and clarity. Strategic Research & Analysis: Conduct market research and data analysis to identify industry trends, competitor activity, and business opportunities. Present insights and strategic recommendations through well-structured reports and presentations. Project & Strategy Coordination: Support in the development of business plans and corporate strategies. Evaluate new project proposals and investments based on financial and strategic viability. Manage special projects assigned by the MD, ensuring deadlines and quality standards are met. Stakeholder Management: Liaise with department heads and project owners to drive alignment on key initiatives. Track project progress and prepare periodic status updates for the MD. Administrative Excellence: Provide general administrative and coordination support to the executive team. Maintain confidentiality and demonstrate a high level of professionalism. Candidate Profile: Gender: Women candidates only (diversity hiring) Education: MBA Experience: 8+ years in executive assistance, strategy, business analysis, or similar roles. Skills Required: Excellent verbal and written communication in English. Outstanding presentation and interpersonal skills. Strong analytical and problem-solving ability. Proficiency in MS Office (Word, Excel, PowerPoint) and digital collaboration tools. Ability to multitask and work independently under pressure.

Executive Assistant to Director Location: Kolkata Experience: 3-5 years Employment Type: Full-time Salary: 6 - 8.5 lakhs per annum About Mars Ventures Mars Ventures is an entrepreneurial family office managing the Khemka family's investments (founders of Baazar Kolkata). We combine disciplined research-driven investing with entrepreneurial thinking, managing equity portfolios while exploring ventures and impact investments. If you want to join a close-knit team that celebrates together and isn't afraid to explore global opportunities, keep reading. The Role We're seeking a tech-savvy Executive Assistant who can seamlessly bridge time zones and manage complexity with calm confidence. As our founder travels extensively, you'll be the anchor keeping everything running smoothly across continents. You'll also play a critical role in our upcoming new venture launch - a rare opportunity to build something innovative from day one. Key Responsibilities Global Operations: Manage complex schedules across multiple time zones, arrange international travel, and coordinate virtual meetings with investors and partners worldwide Communication Hub: Serve as primary liaison between founder and teams, external partners, and fund managers; draft professional yet warm communications Document & Research: Maintain confidential investment documents with bank-level security; assist with preliminary research on investments and market trends New Venture Support: Coordinate operational aspects of our upcoming venture launch, from vendor management to regulatory compliance Relationship Building: Help nurture relationships with family offices, wealth advisors, and investment professionals What We're Looking For Essential Qualifications Experience: 3-5 years of coordinator experience; background in finance or capital markets is a plus Education: Bachelor's degree preferred Language: Excellent written and verbal communication skills in English Technical Skills: Proficiency in Microsoft 365 suite is essential, plus expertise in Zoom, Calendly, and project management tools Key Traits Remote Work Champion: Proven experience managing executives who travel 40%+ of the time Time Zone Expert: Comfortable scheduling across global time zones without breaking a sweat Problem Solver: When flights get cancelled at midnight, you've already found three alternatives Entrepreneurial Mindset: Think like an owner, excited by the chance to help launch new ventures Calm Under Pressure: Prioritize multiple "urgent" tasks with a smile Discretion: Unquestionable integrity with sensitive financial information Why Join Mars Ventures? Venture Launch Opportunity: Be part of the founding team for our exciting new venture Global Exposure: Work across continents and gain international business experience Growth Path: Evolve into Chief of Staff, Operations Manager, or Investment Associate roles Investment Education: Learn equity markets from our investment team Festival Celebrations: Vibrant office celebrations - bring your family! Learning Budget: Rs.25,000 annually for courses and certifications Performance Bonuses: Share in company success Mental Health Days: 1 per quarter, no questions asked How to Apply Send your resume and a cover letter that shows us: Your proudest problem-solving moment in a previous coordination role How you've managed stakeholders across different time zones Why a family office excites you more than a corporate role Email: contact@marsventures.co.in Subject: EA Role - [Your Name] - Ready to Bridge Continents P.S. - We value authenticity over perfection. Be yourself! Mars Ventures is an equal opportunity employer committed to building a diverse team.