Job
Description
Basic Intro: We are looking for a highly organized, proactive, and resourceful Executive Assistant to support the CEO with high-level administrative and operational tasks. This role requires exceptional communication skills, sound judgment, and the ability to manage multiple priorities with discretion and efficiency in a dynamic, fast-paced environment. The ideal candidate will serve as a trusted gatekeeper, strategic scheduler, liaison, and problem-solver—ensuring the CEO’s time is optimized and business objectives are effectively supported. Responsibilities: Executive Support: o Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements. o Act as a gatekeeper for direct access to the CEO’s time and office. o Prepare and edit correspondence, communications, presentations, and other documents. o Take minutes and notes during executive meetings, ensuring follow-ups are documented and executed. Communication and Coordination: o Liaise with internal departments, board members, partners, and external stakeholders. o Ensure timely and effective communication between the CEO and internal/external contacts. o Draft and proofread emails, reports, and other business communications Project Management: o Assist in the planning and execution of special projects and initiatives. o Track deadlines, monitor progress, and report on project outcomes. o Conduct research and compile data as needed for decision-making. Administrative Oversight: o Maintain filing systems, both electronic and physical. o Manage expense reports, reimbursements, and other administrative documentation. o Coordinate logistics for meetings, events, and speaking engagements. Qualifications: Bachelor’s degree in Business Administration, Communications, or related field (preferred). 3+ years of experience supporting C-level executives. Exceptional organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools. High level of discretion, integrity, and professionalism. Ability to work independently and handle multiple tasks under tight deadlines. Preferred Attributes: Strong interpersonal skills and a proactive mindset. Mature, composed, and emotionally intelligent—able to handle sensitive information and high-pressure situations with discretion and calm. Flexible and adaptable to changing priorities. Demonstrated problem-solving and critical thinking ability. Experience in a fast-paced, high-growth environment. Working Conditions: Regular office hours with occasional after-hours or weekend availability depending on business needs. Travel may be required occasionally for key events or meetings. Job Types: Full-time, Fresher Schedule: Day shift Work Location: In person
