Executive Assistant to CEO

The Executive Assistant to the CEO will provide high-level administrative and strategic support to the Chief Executive Officer. This role is responsible for ensuring the efficient operation of the CEO’s office through effective calendar management, communication, coordination, and problem-solving. The ideal candidate will be proactive, highly organized, and capable of handling sensitive information with the utmost discretion. The Executive Assistant acts as a liaison between the CEO and internal/external stakeholders and contributes to the smooth functioning of executive-level activities and initiatives.

Key Roles and Responsibilities:1. Administrative Support:

• Manage and organize the CEO’s calendar, schedule, and appointments.
• Coordinate travel arrangements including flights, accommodations, and itineraries.
• Prepare and manage expense reports, reimbursements, and approvals.

2. Communication and Liaison:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Draft and review emails, correspondence, and communication on behalf of the CEO.
• Ensure timely communication and follow-up on action items.

3. Information Management:

• Maintain organized records, files, reports, and confidential documents.
• Handle data entry, report generation, and presentations as required.

4. Meeting Coordination:

• Organize and schedule meetings, video conferences, and strategic discussions.
• Prepare agendas, take minutes, and ensure follow-ups are actioned.
• Coordinate board meetings, senior leadership reviews, and investor interactions.

5. Project Management:

• Support special projects and strategic initiatives led by the CEO.
• Track milestones and deadlines, and ensure timely completion of tasks.
• Collaborate with internal departments to gather and report progress.

6. Sales and Service Support:

• Assist in compiling sales data, reports, and presentations for review.
• Coordinate with sales and service teams for high-level client interactions or escalations.
• Follow up on key account communications when delegated by the CEO.

7. Confidentiality:

• Handle sensitive and confidential information with absolute discretion.
• Protect and maintain confidentiality related to strategic decisions, personnel, and business matters.

8. Problem Solving:

• Act proactively to identify potential issues or roadblocks and provide solutions.
• Support the CEO in addressing operational or communication bottlenecks.

9. Decision Support:

• Provide analytical support, background research, and briefing materials.
• Prepare dashboards, reports, and summaries for informed decision-making.

10. Continuous Improvement:

• Recommend and implement improvements to processes and systems in the CEO's office.
• Ensure best practices in time and workflow management.

11. Marketing Activities:

• Support coordination and planning for marketing events, campaigns, and brand promotions.
• Liaise with marketing teams to align CEO’s participation in promotional or PR activities.

Expected Profile:

• Bachelor’s or Master’s degree in Business Administration, Management, or a related field.
• 3–5 years of proven experience in a similar role, preferably supporting C-suite executives.
• Strong organizational and multitasking abilities, with experience in managing calendars and logistics.
• Exceptional written and verbal communication skills; professional demeanor in all interactions.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); experience with calendar and task management tools.
• Ability to maintain strict confidentiality and exercise sound judgment in sensitive matters.
• Flexible, proactive, and self-motivated with the ability to anticipate needs and take initiative.
• Adept at managing travel planning and executive logistics independently.
• Demonstrated ability to manage meetings, events, and corporate functions with precision.
• Effective team player with a collaborative attitude and respect for hierarchy and protocol.
• Excellent time management skills; able to meet deadlines under pressure and adapt to change.
• Strong problem-solving capabilities with a calm and professional approach to challenges.
• Committed to high standards of professionalism, accountability, and discretion.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance

Work Location: In person