Executive Assistant To CEO || Location Pune

Softtech Engineers

5 - 8 years

5 - 10 Lacs

Pune

Posted:2 weeks ago| Platform:

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Skills Required

Stake holder Management Executive Assistant to CEO Travel Management Calendar Management MS Excel Personal Assistance MS Office Communication Skills Client Coordination Email Management Personal Task Documents and Records Administrative Tasks Email Writing

Work Mode

Work from Office

Job Type

Full Time

Job Description

Role & responsibilities

Tasks to be managed

Calendar Management
- Manage and maintain CEOs daily appointments and meeting schedule, coordinating with all necessary stakeholders, keeping track of the time, keeping ready necessary repots or additional attachments required for the meeting.
Travel Management
handle all local, domestic and international travel plans, hotel bookings, logistics arrangements, Visa, currency exchange etc
Stake holder Management
– maintain cordial relations with all internal as well as external stakeholders and play liaison between them and the CEO.
Documents and Records
– To keep all the documents and records like expense reports, Visa documentation etc
Administrative Tasks
–coordination with support staff to arrange for tea/ coffee/ snacks for visitors as required, arranging events like office get togethers. Elegancy and expertise of hosting is required
Personal Task
– maintaining the track of policies, investments etc., coordinating for personal appointments

Responsibilities:

To maintain the confidentiality of all tasks allocated by CEO
To take a follow up with respective stake holders proactively on all tasks as directed by the CEO
To take the reports from the stake holders from all stake holders as directed by the CEO
Keeping an active list of all contact of the CEO for easy reference
To be able to support the CEO in all time zones according to his travel plans
Prompt update on tasks completion, reschedule or cancellation
Maintain CEO office updated on tech and presentability at all times

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