Executive Assistant (Preferably Male)

Job Details

Position Title

Executive Assistant

Company

NSDC

Grade

G3 (Senior Analyst)

Cluster

Function

EA

Sub-Function

Purpose

The Executive Assistant provides high-level, confidential administrative support to the executive team, ensuring the smooth operation of the executive's office. This role requires a proactive individual with exceptional organizational skills, the ability to manage complex schedules, and the capacity to handle sensitive information with the utmost discretion. The Executive Assistant will play a critical role in enhancing the efficiency and effectiveness of the executive team.

Key Responsibilities

• Proactively manage complex calendars, ensuring optimal time management and prioritization of executive commitments.
  
• Coordinate intricate travel arrangements, including international and domestic flights, accommodations, and itineraries, with contingency planning.
  
• Prepare detailed and high-quality reports, presentations, and correspondence with minimal supervision.
  

• Organize and coordinate high-stakes meetings, including board meetings, executive committee meetings, and strategic planning sessions.
  
• Develop and distribute comprehensive meeting agendas, materials, and detailed minutes, ensuring actionable follow-ups.
  

• Serve as the gatekeeper for executive communications, screening and prioritizing emails, calls, and other correspondence.
  
• Draft, edit, and proofread communications on behalf of the executive team, maintaining a high standard of professionalism.
  

• Lead and manage critical projects, ensuring alignment with organizational goals and timely delivery.
  
• Conduct in-depth research and analysis to support strategic decision-making and present findings in a clear and concise manner.
  

• Handle highly sensitive and confidential information with the utmost discretion and integrity.
  
• Ensure compliance with all company policies, procedures, and regulations regarding confidentiality and data protection.
  

• Maintain an exceptionally organized and efficient office environment, anticipating executive needs and proactively addressing them.
  
• Manage office resources, including supplies and equipment, ensuring functionality and readiness.
  

• Undertake special assignments and ad-hoc projects as directed by the executive team, demonstrating flexibility and problem-solving skills.
  
• Provide critical support during high-pressure situations and tight deadlines, ensuring executive priorities are met.
  

Knowledge and Experience

Education Qualifications

• Bachelor's degree in Business Administration, Management, or a related field; Master's degree preferred.
  

Experience

• Minimum of 3-7 years of experience as an executive assistant or in a similar high-level administrative role.
  
• Demonstrated experience managing complex projects and high-stakes assignments.
  
• 
  

Language Skills

Hindi, English, International Language Preferred.

Skills and Competencies

[1]

S1.2.0.

Communicating, collaborating, liaising, and negotiating with other people, developing solutions to problems, creating plans or specifications for the design of objects and systems

S1.9.

Developing and implementing solutions to practical, operational or conceptual problems, which arise in the execution of work in a wide range of contexts

S1.5.0.

Providing guidance and advice to enable decision-making about tasks, situations, and processes

S4.1.

Envisioning a future state and developing strategies, goals, objectives and action plans to achieve it

S4.6.

Encouraging team members and building a relationship of mutual trust, respect and cooperation. Stimulating teambuilding activities

S4.9.

Making a choice from several alternative possibilities

Core Values and Attributes

Impact

Inclusion

Integrity

Innovation

[1] | Esco (europa.eu)