Executive Assistant-MD

   

Roles & Responsibility:

  Schedule and coordinate appointments, meetings, and events for the ManagingDirector, ensuring efficient time management. Manage emails, information, and other communications; answer where possible highlight and prioritise those that need MD attention. Organize domestic and international travel plans, including flights, accommodation,and itineraries. Prepare, review, and edit reports, presentations, and other documents as required. Compile agendas, take minutes during meetings, and follow up on action items. Ensure the MDs office runs smoothly by maintaining supplies, equipment, andrecords. Organize and maintain confidential files and databases. prepare and analyse reports, providing insights and summaries to the MD. Act as a liaison between the MD and other staff members, ensuring smoothcommunication and collaboration. Manage interactions with external stakeholders, including clients, partners, andvendors. Plan and coordinate corporate events, conferences, and other functions involving theMD. Handle sensitive information with discretion and maintain confidentiality at alltimes. Build and maintain positive relationships with key stakeholders and team members. Occasionally manage personal tasks and errands for the MD as required. Assist in managing the MDs personal calendar to ensure a healthy work-lifebalance.

Skills and Qualifications:

1. Excellent Organizational Skills: Ability to manage multiple tasks and prioritiesefficiently.2. Strong Communication Skills: Both written and verbal, for effective interactionwith various stakeholders.3. Discretion and Integrity: High level of confidentiality and professional ethics.4. Proficiency in Office Software: Advanced skills in Microsoft Office Suite (Word,Excel, PowerPoint, Outlook).5. Problem-Solving Abilities: Proactive and resourceful in addressing challenges andissues.6. Flexibility and Adaptability: Ability to adapt to changing demands andresponsibilities.7. Previous EA experience at CEO/Director level for a Western organization.