Executive Assistant ( Male)

Job Title: Executive Assistant

Location: Baner, Pune

Employment Type: Full-time
Compensation: Based on experience
Working Hours: Night Shift aligning with U.S. hours (7 pm – 4 am)

Job Summary:
We are seeking a highly organized and proactive Executive Assistant to support our executive team in daily administrative functions and project follow-ups. While prior experience in the signage industry is a plus, we welcome candidates from other industries who have a strong background in similar jobs. The ideal candidate will possess excellent communication, multitasking, and coordination skills, with a strong understanding of professional correspondence and task management.

Key Responsibilities:

• Provide administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence.
• Follow up on tasks and action items to ensure timely completion.
• Maintain accurate records, files, and documentation.
• Assist with internal and external communications and documentation.
• Manage incoming calls, emails, and inquiries; direct appropriately.
• Coordinate meetings, take notes, and prepare meeting minutes.
• Handle confidential information with discretion.
• Support the team with various ad-hoc tasks as required.

Required Qualifications:

• Bachelor’s degree in business administration, Communications, or a related field.
• 4+ years of experience in an administrative role supporting upper management.
• Proficiency in Microsoft Office Suite and scheduling/CRM tools.
• Excellent communication, organization, and follow-up skills.
• Ability to multitask and adapt quickly in a fast-paced environment.
• Professional demeanor and customer service orientation.
• Quick learner with an interest in understanding the signage business.
• Comfortable working independently and remotely.

Job Type: Full-time

Pay: ₹300,000.00 - ₹500,000.00 per year

Benefits:

• Paid time off
• Provident Fund

Application Question(s):

• What is your current CTC - Per Annum?
• Notice period?

Language:

• English (Required)

Location:

• Baner, Pune, Maharashtra (Required)

Shift availability:

• Night Shift (Required)

Work Location: In person