Executive Assistant

Job Title: Executive Assistant
Company: Group Concorde
Location: Gurgaon

About Us

Group Concorde is a leading organization in the aviation and cargo logistics sector, serving as a trusted General Sales Agent (GSA) for multiple international airlines. We maintain a highly professional and dynamic workplace where efficiency, integrity, and service excellence are core values.

Position Overview

We are seeking an experienced and polished Executive Assistant with strong corporate exposure to support our senior management team. The ideal candidate must demonstrate exceptional organizational, secretarial, and communication skills, along with the ability to draft professional letters/contracts and manage executive calendars with precision.

Key Responsibilities

• Corporate Calendar Management: Efficiently maintain and manage senior management calendars, ensuring seamless coordination of meetings, appointments, and business commitments.
• Secretarial & Administrative Support: Handle executive-level secretarial duties including drafting emails, letters, contracts, and internal/external communication documents.
• Appointment & Meeting Coordination: Schedule and organize appointments, conference calls, and meetings, ensuring timely communication with all relevant parties.
• Correspondence & Communication Handling: Act as a professional point of contact for executives, managing communication with internal teams, clients, and external stakeholders.
• Meeting Preparation: Prepare agendas, compile meeting documents, take detailed minutes, and track follow-up action points until closure.
• Travel Management: Organize domestic and international travel itineraries, including tickets, transfers, accommodation, and related logistics.
• Document & Record Management: Maintain an organized filing system for important documents, confidential files, agreements, and reports for quick access.
• Task Coordination: Liaise with different departments to follow up on executive-assigned tasks and ensure timely execution.
• Confidentiality: Safeguard sensitive business and personnel information with utmost discretion.
• Professional Support: Provide day-to-day operational support to management and assist in maintaining smooth executive functioning.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or any relevant field.
• 3–5 years of experience as an Executive Assistant, preferably in a corporate environment.
• Proven expertise in secretarial work, letter drafting, contract drafting, and preparing formal communication.
• Strong command of the English language (spoken and written) with a professional communication style.
• Excellent organizational, multitasking, and time-management abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, prioritize tasks, and adapt in a fast-paced environment.

Why Join Us?

At Group Concorde, you will work alongside an experienced leadership team in a professional and growth-oriented environment. This role offers excellent exposure, learning opportunities, and the chance to make a significant impact on the efficiency and success of our operations.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person