Executive Assistant (for Female candidates only)

Job Title: Executive Assistant to MD (Female Candidates only)
Location: Koramangala, Bengaluru
Job Type: Full-Time (Monday to Saturday, 10:00 AM to 7:00 PM)
Experience: 2–5 years

We are seeking a dynamic and highly organized Personal Assistant to support a senior executive in day-to-day operations, administrative coordination, communication and project assistance. The ideal candidate should be proactive, professional and capable of managing a variety of tasks with precision and discretion.

Key Responsibilities:

1. Administrative Support

• Manage daily schedules, calendar appointments and reminders
• Organize travel plans, itineraries and accommodations
• Maintain and organize important documents, records and reports
• Draft reports, presentations and correspondence
• Handle sensitive information with confidentiality

2. Communication Management

• Serve as a liaison between the MD and internal/external stakeholders
• Screen and manage calls, emails and messages
• Draft formal communications such as emails, letters and memos
• Coordinate with internal departments and external agencies as required

3. Meeting & Event Coordination

• Schedule and prepare for meetings
• Record meeting minutes and follow up on action items
• Assist in organizing business events, conferences and team gatherings

4. Task & Project Assistance

• Provide support for day-to-day tasks and special assignments
• Conduct research and prepare briefing documents
• Monitor timelines and ensure project milestones are met

5. Office & Resource Management

• Track office supplies and liaise with vendors
• Collaborate with HR, Admin and Accounts for assigned tasks
• Ensure seamless operations during the MD’s absence

6. Personal Support (as needed)

• Manage personal appointments, errands or bookings
• Assist in social and networking events as required

Qualifications:

• Minimum Graduate (Bachelor’s Degree preferred)
• Fluency in English, Kannada and Malayalam
• Proficiency in MS Office and Google Workspace

Experience:

• 2–5 years of relevant experience as a Personal Assistant or Executive Assistant
• Proven skills in calendar management, travel coordination and communication with senior leadership

Skills & Attributes:

• Excellent communication and interpersonal skills
• High level of discretion, integrity, and professionalism
• Strong organizational and multitasking abilities
• Ability to handle pressure and meet deadlines

Note: This role requires a 6-day working week (Monday to Saturday) from the Koramangala, Bengaluru office. Also, this role is open only for female candidates who speaks English, Kannada and Malayalam.

Interested candidates apply or for further clarity please call HR at 6363893381.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Language:

• English, Kannada & Malayalam (Required)

Work Location: In person

Application Deadline: 05/08/2025
Expected Start Date: 06/08/2025