Executive Assistant

Role Overview: As an Executive Assistant in the fintech industry, you will provide high-level administrative support to senior executives. Your role will involve managing complex calendars, coordinating travel and meetings, handling confidential information, and supporting strategic documents and initiatives within a fast-paced and high-pressure environment. You will act as a gatekeeper and liaison with internal teams, investors, and external partners, anticipating executive needs, and ensuring efficient information flow and operational effectiveness. Key Responsibilities: - Manage and prioritize executives" complex calendars, ensuring alignment with the global business pace and handling incoming requests from internal and external stakeholders. - Arrange domestic and international travel, accommodations, and transportation, and manage associated expense reports. - Prepare agendas, presentations, and materials for meetings; take and distribute meeting minutes; and coordinate logistics for events and conferences. - Prepare briefing notes, investor decks, and strategic documents; conduct research; and maintain organized electronic and paper files. - Act as a primary point of contact and facilitator, managing the flow of information between the executive, other departments, clients, and partners. - Handle sensitive and confidential information with the utmost professionalism and discretion. - Assist with special projects and initiatives, track action items, and follow up to ensure timely completion. - Proactively identify bottlenecks, flag potential issues, and help develop mechanisms to improve team efficiency and operational effectiveness. Qualifications Required: - Exceptional verbal and written communication skills. - Proficiency with digital tools such as Google Workspace, Slack, Notion, and Microsoft Office Suite. - High level of maturity, emotional intelligence, and integrity when handling confidential information. - Ability to anticipate needs, identify issues, and make sound decisions independently. - Proven ability to work under pressure, manage ambiguity, and adapt to a high-velocity, fast-paced environment, common in fintech industries. Additional Details: This full-time, permanent position offers benefits such as cell phone reimbursement, health insurance, and provident fund. The ideal candidate should have at least 7 years of experience as an Executive Assistant, with proficiency in English preferred. The work location is in person.,