Events Operations Executive

Job description: Event Operations Executive

Objective: The selected candidate will ensure the seamless logistical and on-site execution of all company events, from pre-planning through post-event wrap-up.

• Maintain full ownership of the operational lifecycle for assigned events, ensuring all timelines and quality standards are met.
• Identify logistical requirements, research and coordinate vendor solutions, and manage on-site execution to deliver high-quality, professional events.

Responsibilities:

• Assist in developing and managing detailed event plans, run-downs, and schedules for conferences, launches, and virtual events.
• Source, negotiate, and manage all operational vendors (AV, catering, venue, production) and logistics contracts.
• Manage registrations, ticketing, delegate communications, and all necessary permits/licenses.
• Serve as the primary on-site contact, supervising venue setup, technical production, and teardown.
• Act as the lead problem-solver during events, quickly and calmly addressing unexpected issues.
• Conduct expense tracking, budget reconciliation, and contribute to post-event evaluation reports.

Requirements:

• Proven experience (typically 1-3 years) in Event Operations, Event Coordination, or Hospitality.
• Exceptional organizational skills, time management, and meticulous attention to detail.
• Strong vendor management and negotiation abilities.
• Excellent problem-solving skills and the ability to remain calm under pressure.
• Proficiency in MS Office (Excel) and familiarity with event management tools.

Job Type: Full-time

Benefits:

• Health insurance, Conveyance

Ability to commute/relocate:

• Must be able to commute easily to and from various event locations using their own reliable vehicle

Shift availability:

• Must have flexibility to work non-traditional hours and weekends around event schedules.
• Day Shift (Primary)

Work Location: In person (On-site events and office required)

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Health insurance
• Provident Fund

Ability to commute/relocate:

• Mahadevapura, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Event planning: 1 year (Preferred)

Shift availability:

• Day Shift (Required)
• Night Shift (Required)
• Overnight Shift (Required)

Willingness to travel:

• 100% (Required)

Work Location: In person