Job
Description
As an Event Planner at our company, your role will involve planning, coordinating, and executing wedding events with precision and creativity. You will work closely with clients, vendors, and internal teams to ensure each function runs smoothly from the initial briefing to the final wrap. The ideal candidate for this position is organized, thrives under pressure, and has experience handling multiple-day wedding projects. Key Responsibilities: - Conduct planning meetings with clients to understand their vision, preferences, and cultural details - Create detailed event timelines, checklists, and flow plans for each function (Haldi, Mehendi, Wedding, Reception, etc.) - Share and track creative briefs, mood boards, and references with internal creative teams - Maintain regular communication with clients for updates, confirmations, and approvals - Liaise with decorators, venues, makeup artists, sound, lighting, and hospitality vendors - Create and manage vendor timelines and ensure timely deliveries - Act as the on-ground contact for all third-party vendors during setup and event time - Resolve last-minute issues quickly and professionally - Coordinate with the Production and Operations team to align shoot logistics and crew needs with the event schedule - Brief photography and cinematography teams before every function on key moments and people to cover - Ensure transport, gear movement, and accommodation details are shared with the internal team beforehand - Be present at every function to manage flow, client requests, and team coordination - Monitor timelines closely and guide the team in real-time - Ensure clients and VIPs are taken care of while maintaining a calm and solution-driven approach - Document feedback or post-event notes for internal review Key Skills Required: - Strong communication and people management - Excellent coordination and time management across multiple stakeholders - Familiarity with traditional Indian wedding customs and event structures - Able to work in fast-paced, high-pressure event environments - Working knowledge of tools like Zoho Calendar, Zoho Projects, and Zoho Sheets Qualifications Preferred: - 2-5 years of experience in wedding planning, hospitality, or high-end event management - Bachelor's degree in Event Management, Hospitality, or related field - Experience in multi-day or destination weddings is preferred - Comfortable traveling for events outside Delhi/NCR Additional Details: The job location is Sector 43, Gurgaon, 122003, with a shift time from 10 am to 6:30 pm, working 6 days a week. Candidates need to join immediately and have a personal laptop. Benefits: - Cell phone reimbursement - Flexible schedule - Internet reimbursement - Leave encashment - Paid time off Application Question(s): - Do you have a personal laptop Experience: - Event planning: 2 years (Preferred) Location: - Gurugram, Haryana (Preferred),
