Event Executive

Business unit: Integrated Facilities Management

Reporting to: Assistant Workplace Manager

The ideal candidate should be from Hospitality background with extensive experience in managing / coordinating with various Stake holders in office premises .

He/she will be responsible to plan, coordinate & implement various events at the Pune office.

Mandatory Requisite:

• Candidate who has experience in managing Events , Client visits , Expat visit.
• Hospitality background with extensive experience in managing / coordinating with various Stake holders in office premises.
• Responsible to plan, coordinate & implement various events at the Pune site.

Duties & responsibilities

- Greeting clients and setting a positive office atmosphere and assisting visitors in a professional and friendly manner.

- Maintain office decorum 3rd floor reception area, work caf area and board room area.

- Managing and knowledgeable about handling visitor management system/process.

- Answering the phone, taking messages or calls to respective departments.

- Creating and maintaining updated documents and spreadsheets for stock/inventory when necessary.

- Recording meeting minutes and dictations when necessary.

- Scheduling and confirming appointments & meetings if any

- Assisting on requirements of SEZs entry process related to vendor material entry or office video shoot by vendors, challans and keep it securely.

- Events flower arrangements, JLL attendance, background verification

- Ensure that quality of the services is always maintained at highest levels and work on further improvements.

- Reports unsafe / abnormal conditions and unusual occurrences to the concerned team

- Received customer suggestion and make necessary improvements

Performance objectives

• Provide Superior Client Service (weighting 50%)
• Initiative or Process Improvement in Functional Area (weighting 40%)
• Personal and Professional Development (weighting 10%)

Key skills

- Excellent communication skills written as well as listening

- Teamwork, Computer knowledge

- Experience in FM/software/hotel industry

- Customer service skills

Employee specification

- Candidate should be graduate in hotel management/BA/BBA/B.Sc.

- 1-4 years experience in FM industry into IT / Banking / Corporate set up