EEAS Vacancy: Personal/Team Assistant for the EUSR for the South Caucasus and the Crisis in Georgia

• Overall purpose
  

• Main tasks and responsibilities
  

• Acting as personal assistant to the EUSR and assistant for the team as required;
• Acting as a focal point in the EUSR office in Brussels for incoming calls and correspondence;
• Assisting in correspondence and contacts relating to appointments and preparation of missions and meetings (booking meetings, working lunches and dinners, etc…); requesting accreditation and welcoming visitors, coffee service when required;
• Keeping of planning calendar of the EUSR and their team;
• Mission preparations including the reservation of tickets and hotel and obtaining visas for the EUSR and their team;
• Establish and maintain an updated list of contacts of the EUSR team;
• Filing and storing of documents, including setting up a systematic archive (IT and hard copy) for reports and correspondence;
• Communication with the EEAS and other relevant actors on office related administrative issues such as office equipment, furniture, telephones, computers and IT connections;
• Assist and support the EUSR team members in fulfilling administrative tasks;
• Organizing recruitment procedure; drafting SNE letters, follow up of steps accordingly;
• Assist the accountant i.e. with travel claims from missions, preparing missions expenses for the EUSR;
• ARES correspondence and COREU processing;
• All other tasks assigned by the EUSR.
  

More information

• Annex 1: Job description and requirements
• Annex 2: Application form