Documentation Specialist

As a Document Specialist, your primary responsibility will be to create, organize, manage, and maintain documentation related to tenders, EOIs, collaterals, notes, etc. It is crucial to ensure that the documents are accurate, up-to-date, and compliant with internal standards and external regulations. Your role will be instrumental in facilitating effective communication and decision-making processes within the organization. - Create, review, edit, and format various documents such as collaterals, notes, proposals, etc., ensuring accuracy, clarity, and compliance with established guidelines and standards. - Establish and maintain document control processes, including version control, tracking, distribution, and archival, to ensure that documents are current, accessible, and properly managed throughout their lifecycle. - Collaborate with cross-functional teams, including subject matter experts, project managers, quality assurance professionals, and regulatory affairs specialists, to gather information, review documents, and facilitate approvals and revisions. - Develop document retrieval systems and procedures to enable easy access, retrieval, and distribution of documents, ensuring authorized personnel can locate and retrieve documents efficiently. - Ensure documentation practices comply with regulatory requirements, industry standards, and best practices by staying updated on regulatory changes and updates. - Conduct quality reviews and audits of documents to identify errors, inconsistencies, and non-compliance issues, recommending corrective actions to enhance document quality and integrity. - Identify opportunities for process improvements, automation, and efficiency gains in documentation processes, systems, and workflows, implementing solutions to enhance productivity, accuracy, and compliance. - Bachelor's degree in any field - 2-3 years of relevant experience - Proficiency in MS Office and Adobe Acrobat - Excellent writing and organizational skills - Good working knowledge of software programs such as Microsoft Word, Microsoft Excel, or Adobe Acrobat is desirable - Excellent communication skills - Proficiency in the English language - Attention to detail As a Document Specialist, your primary responsibility will be to create, organize, manage, and maintain documentation related to tenders, EOIs, collaterals, notes, etc. It is crucial to ensure that the documents are accurate, up-to-date, and compliant with internal standards and external regulations. Your role will be instrumental in facilitating effective communication and decision-making processes within the organization. - Create, review, edit, and format various documents such as collaterals, notes, proposals, etc., ensuring accuracy, clarity, and compliance with established guidelines and standards. - Establish and maintain document control processes, including version control, tracking, distribution, and archival, to ensure that documents are current, accessible, and properly managed throughout their lifecycle. - Collaborate with cross-functional teams, including subject matter experts, project managers, quality assurance professionals, and regulatory affairs specialists, to gather information, review documents, and facilitate approvals and revisions. - Develop document retrieval systems and procedures to enable easy access, retrieval, and distribution of documents, ensuring authorized personnel can locate and retrieve documents efficiently. - Ensure documentation practices comply with regulatory requirements, industry standards, and best practices by staying updated on regulatory changes and updates. - Conduct quality reviews and audits of documents to identify errors, inconsistencies, and non-compliance issues, recommending corrective actions to enhance document quality and integrity. - Identify opportunities for process improvements, automation, and efficiency gains in documentation processes, systems, and workflows, implementing solutions to enhance productivity, accuracy, and compliance. - Bachelor's degree in any field - 2-3 years of relevant experience - Proficiency in MS Office and Adobe Acrobat - Excellent writing and organizational skills - Good working knowledge of software programs such as Microsoft Word, Microsoft Excel, or Adobe Acrobat is desirable - Excellent communication skills - Proficiency in the English language - Attention to detail