DM-Plant Accounts

Role & responsibilities

The Deputy Manager Accounts incharge Plant  will play a pivotal role in overseeing the overall accounting, book finalisation, monthly MIS & Reporting,  Internal control and compliances in manufacturing unit. This role is responsible for ensuring internal control, implementing company standard operating procedure , process improvement , TDS & GST compliances, MSME compliances, correct and timely disbursement etc. to vendors.  

Key

1. Ensuring correct and timely recoding of Accounts Payable.

• Ensuring correct vendor master as per company policy and SOP
• Ensuring that all payable (both Material & Services) are appropriately approved and timely recorded
• Proper control over shortage / rejected / price difference debit note
• Ensuring timely disbursement to AP as per Company Policy / Legal compliances
• Ensuring Correct deduction of TDS and correct GST input / accounting
• Ensure that the invoices for goods and services are processed with accuracy in terms of pricing, quantities, and terms of agreement
• Ensure maintenance of accurate and up-to-date records of all invoices, payment transactions, and approvals for audit purposes

2. Year End / Month end Closing & Statutory Audit

• Ensure periodical account reconciliation with vendors and balance confirmation. Discrepancies, if any are identified and resolved promptly
•  Ensure monthly reconciliation of accounts payable ledger and timely month/ year-end closing process
• Control over MSME / GST / Income tax regulation
• Response to auditors queries as per TAT defined
• Ensure closure of GSTR2B unreconciled items
• Monthly closing, provisioning and reporting to management before due date Financial statement of Plant as per defined format
• Monthly / Yearly closing activities, including Bank reconciliation, Assets and Liabilities review and settlement of any over due outstanding.

3.  Fixed Assets control, addition & deletion , depreciation calculation and accounting

• Monthly Review of CWIP and ensuring timely booking of fixed assets
• Fixed assets addition / deletion details on monthly basis
• Correct GST input on fixed assets
• Depreciation calculation as per company act and income tax act
• Fixed assets register as per defined format
• Ensuring proper FA tagging on Assts
• Yearly physical verification of assets

4. Timely and Correct disbursement

• Schedule and ensure that payments are processed to suppliers on time in accordance with payment terms
• Establish control to avoid any duplicate payment / wrong RTGS etc.
• Ensure all payments are in line with the company's financial policies, tax regulations, and internal controls
• Ensure timely and accurate payments related to taxes such as withholding taxes and GST (if applicable)

5. Inventory Valuation and control

• Monthly valuation of inventory ( RM/WIP/ FG MFG/ Traded items etc)
• Ensuring timely dispatch of rejected materials to suppliers
• Half yearly physical verification of inventories
• FG Qty reconciliation ( OB- Inward outward – CB)- Trading and manufacturing
• Control over slow / non moving inventories

6. Stakeholder Engagement

• Collaborate with external auditors, Plant Head / Purchase head  to ensure compliance and resolve any issues related to financial matter of Plant
• Coordinate with other plant / HQ regarding disbursement of overdue outstanding, TDS / GST Compliances / Monthly closing

Key Competencies

• Deep knowledge of accounting principles, financial reporting standards, and statutory regulations, particularly for large, multi-divisional organizations
• Proficiency in accounting software and ERP systems homegrown as well as  SAP
• Strong troubleshooting abilities in financial processes
• Strong MS Excel skills for financial analysis and reporting

Qualifications and Experience:

l

l

• Minimum 7-10 years of experience in accounting, auditing, and financial reporting in Manufacturing facility.

l Experience in managing financial processes for a newly / running Manufacturing set up.

Skills:

• Strong analytical skills to interpret financial data and provide actionable insights to senior management
• Strong team management and leadership skills
• Proactive in identifying discrepancies and resolving audit queries, statutory compliance issues, and process bottlenecks
• Effective communication skills