Divisional In-charge

Job Description

Responsible for entire KSEZ IT & Systems, time to time shoftware updates, systems support, take care of repairs & maintenance services, AMCs at Kakinada location, VC Arrangements, Admin works, Secretary to Head Projects, meeting arrangements, records maintenance, bills review and approval process ORGANISATION CHART KEY ACCOUNTABILITIES Accountabilities Key Performance Indicators Timely attending IT & System related issues, time to time updates of software and patch files as per group policy to all systems Maintaining BSNL, Wifi lines and CC Cameras maintenance properly Procurement of accessories whenever required and timely payments VC arrangements for all departments & coordination with Corporate IT teams Support & Completing on time Support Head-Projects, letter drafting, guest & visitors relations, meeting arrangements with HODs and other staff Arrangements of meetings during clients, guests visits in the site location and also support in hotel, food & vehicle arrangement Timely completing of assignments/targets given by Head-Projects. Support in media coverage, data maintenance & safe storage Support & Completing on time All department bills review & verification for Head-Projects approval Communication to all department on time to time updates on the bills Timely & accurately Forwarding the invoices after due verification of Head-Projects with necessary comments by F&A for payment. Timely furnishing information as and when required for various meetings / reviews Timely & accurately KEY ACCOUNTABILITIES - Additional Details EXTERNAL INTERACTIONS External - Roles you need to interact with outside the organization to enable success in your day to day work All Government Departments (Collector office/SP office/ etc) Vendors and Customers INTERNAL INTERACTIONS Internal - Roles you need to interact with inside the organization to enable success in your day to day work All department HODs & staff Finance department CEO Office FINANCIAL DIMENSIONS Cost effective during procuring IT & System related accessories Monitoring bills with in AOP & Budgets OTHER DIMENSIONS Coordinate with all departments on behalf of Head-Projects, Government departments etc., EDUCATION QUALIFICATIONS MBA, Degree RELEVANT EXPERIENCE 5 to 8 years of experience in IT & Systems, admin and Secretarial works COMPETENCIES Execution & Results Teamwork & Interpersonal influence Problem Solving & Analytical Thinking Planning & Decision Making Personal Effectiveness Stakeholder Focus Networking Capability Building Strategic Orientation Social Awareness Entrepreneurship