Depository Participant

Depository Participant (DP)- for Gretex Group

Role: The candidate will be accountable to manage demat account operations, including account opening, document uploads, client classification, and maintenance activities like CKYC, KRA, DIS processing, and account closure. They will ensure compliance with SEBI and depository regulations (NSDL/CDSL) while providing efficient client service for all DP-related tasks.

Responsibilities & Deliverables: -

1. Opening of demat account and its compliances 
2. Demat/ Remat of physical shares
3. ISIN Generation
4. DIS Processing, Demat Account closure and Transmission of Securities

Task & Activities: -

1. Opening of demat account and its compliances

• Client Classification

• Classify client based on account opening mode- Online or Offline
• Identify type of account:
• Individual (Resident or NRI)
• Non-Individual (Listed Company, Unlisted Company, Registered/Unregistered Trust, Partnership, LLP, HUF, Escrow)
• Review client’s intent and supporting documents to validate correct classification.

• KYC Document Uploads

a) For Individual Clients:

• Upload

  Client Master

  - Basic KYC (Name, PAN, Contact Info)
• Upload

  Signature

  - Client’s Scanned signature
• Upload

  POA/DDPI

  (if applicable)- Signed and scanned

b) For Non-Individual Clients:

• Upload

  Client Master

  - Entity name, PAN, registration, contact info
• Upload

  Authorised Signatory Documents-

  ID proof & signature
• Upload

  POA/DDPI

  (if applicable)- Signed with authorized signature
• Ensure all documents are complete, clear & correctly uploaded

• Post-Account Opening: CKYC & KRA Update

a) CKYC Update

• Collect PAN, Address Proof, and Photograph
• Log in to CKYC portal
• Enter client details and upload documents
• Submit to generate/fetch CKYC number

b) KRA Update

• Choose appropriate KRA (e.g., CVL, CAMS, NDML)
• Upload PAN and supporting KYC documents
• Submit and verify KYC status (ensure it shows as "Registered")

1. Client Welcome Kit

• Send

  CML (Client Master List)

• Issue

  Client Activation Letter

• Provide

  DIS Booklet

  (for offline transactions)

1. Demat/ Remat of physical shares

Demat

1. Receive DRF Form and original share certificates from the client.
2. Scrutiny

• Check if form is complete and signed.
• Verify certificate details match DRF.

1. Enter DRF details into the system.
2. Create and upload demat request file to NSDL.
3. Physical stamping, punching and dispatch to RTA/ Issuer Company

Remat

1. Receive Remat Request Form (RRF) from the client.
2. Verify client details, holdings, and signature.
3. Ensure shares are free (not pledged or locked).
4. Enter request in DP system (NSDL/CDSL) and generate RRN.
5. Submit RRF and system copy to RTA.
6. Track status and coordinate with RTA.
7. Physical share certificates are issued to the client's registered address.

1. ISIN Generation

2. Collect required documents: COI, PAN, MOA, AOA, board resolution, shareholding pattern.

3. Confirm RTA appointment and coordinate document submission.

4. Apply to NSDL/CDSL via DP portal with supporting documents.

5. Depository verifies and may request clarifications.

6. Upon approval, ISIN is generated and shared with client.

7. Update records and confirm with RTA for further demat activity.

1. DIS Processing, Demat Account Closure and Transmission of Securities

DIS Processing

1. Collect signed DIS with transfer details.
2. Identify type of transaction

• Market Transfer

  - To broker for sale 

• Off- Market Transfer-

  Client to Client (gift/ personal)

• Inter- Depository Transfer- Between NSDL and CDSL

• Pledge/ Hypothecation- Creation, confirmation, closure

1. Enter transaction in

   NSDL system

   .
2. Update in

   back-office

   with transaction statement and delivery confirmation.

Demat Account closure

1. NIL Holding (No securities in account)

• Receive closure request from client OR initiate closure after 30 days' notice (if applicable)
• Submit closure form to DP
• DP processes and closes account

1. With Holdings 

• Receive closure request from client
• Client provides- Closure form and Counter CML with stamp & sign of receiving DP (if transferring holdings)

1. DP verifies and closes account

Transmission of Securities

1. NIL Holding (Deceased client’s account)- submit death certificate, account closed by DP
2. With Holdings

• Surviving Joint Holder- Submit closure form, Transmission form, Counter CML (attested by DP), attested death certificate
• Nominee- Submit closure form, Transmission form, Counter CML (attested by DP), attested death certificate

• Sole Account

1. Holding not exceeding threshold- submit Transmission form, Counter CML (attested), attested death certificate, Indemnity, affidavit, NOC or family settlement deed 
2. Holding exceeding threshold- submit Transmission form, Counter CML (attested), attested death certificate, Succession certificate or letter of administration