Data Abstractor & Medical Data Abstractor(ODS)

About The Role

Job Title: Data Abstractor & Medical Data Abstractor(ODS)

Department:

Job Location:

Reporting To:

Essential Job Functions:

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  Complete reading, writing, and assigned assessments (quizzes, final examinations, mock exams, computer assignment or any other assignments provided) to move forward within the outlined established timeline.
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  Keep a daily log to document all activities completed each day.
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  Perform duties in compliance with Companys policies and procedures, including but not limited to those related to HIPAA and compliance.
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  Utilize all available official references to complete assignmentsto include but not limited to Standards for Oncology Registry Entry (STORE), International Classification of Diseases for Oncology, 3rd Edition, American Joint Commission on Cancer Staging Manual (current edition), Surveillance, Epidemiology, and End Results (SEER) Staging Manual (current volume), North American Association of Central Cancer Registries (NAACCR), etc.
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  Abides by the Code of Ethics standards set by the National Cancer Registrars Association.

Roles and responsibilities during examination:

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  Complete and pass all required AHIMA pre-requisite courses. Each course has multiple modules which has quizzes and exercises that can be attempted multiple times and a final exam, but this is only allowed to be taken twice with a passing score of 70% or higher

• Introduction

  to Healthcare Technology and Information Systems (previously named Computer Basics in Healthcare)
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  Anatomy and Physiology
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  Medical Terminology
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  Pathophysiology and Pharmacology
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  Complete and pass all required AHIMA Cancer Registry Management (CRM) courses. Each course has multiple modules which has quizzes and exercises that can be attempted multiple times and a final exam, but this is only allowed to be taken twice with a passing score of 70% or higher
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  Cancer Registry Structure and Management
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  Cancer Registry Operations
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  Cancer Disease Coding and Staging
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  Oncology Treatment and Coding
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  Follow-Up, Data Quality, and Utilization
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  Abstracting Methods
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  Complete and pass all Practicum activities/assessments and pass the Core Competency assessments (total of 5 of them from NCRA via SEER*Educate platform) with a passing score of 70% or higher.
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  Provide necessary paperwork for application for NCRAs practicum and/or certification examination, as applicable.
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  Spend at least 40 hours per week studying and familiarizing yourself with course materials in the office and possibly extra time during nights and weekends to study for the certification examination.

Roles and responsibilities post clearing examination:

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  Post clearance of the final examination, the employee will be assigned to a project where the employee will perform complex data abstraction (i.e. requiring interpretation) and data entry for specified diseases and project requirements.
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  Participate and contribute to team meetings and learning sessions.
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  Maintain a high level of medical knowledge and terminology and expertise of electronic medical record and data capture systems.
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  Self report activities like time spent on records, audits completed including all relevant details and any other reporting functions assigned by Operations and QA management teams.
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  Consistently comply with minimum quality levels indicated in the QA plan for each project ( >90% or higher accuracy depending on the project)
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  Receive feedback from Quality Analyst and ensures timely reconciliation of errors.

Mandatory Requisites:

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  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employees may perform other duties as assigned.
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  The Oncology Data Specialist (ODS) student is responsible for attending each day of work and completing all of the outlined activities provided by the Oncology Data Management team overseeing this program.
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  There is a detailed timeline and assignments that must be completed to ensure timely submission of documents to be able to take the Oncology Data Specialist Certification Exam.
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  The ODS Student is expected to pass the test by the second attempt, or they will be taken off the program.
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  Once certification is attained, the employee is responsible for attending work each day on his or her assigned project and meeting productivity and quality standards, as well as earning the continuing education credits necessary to maintain the ODS-C credential.
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  This job operates in an office environment. Employees are expected to be working from the office full-time, especially during the training and ramp-up phase.

• Security responsibilities:

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  All Operations staff should never share password to anyone.
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  All Operations staff need to ensure systems are locked when not in use.
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  All Operations staff must ensure no unauthorized applications are used.
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  All Operations staff must make no PHI data is saved on Vasta domain.

Education and Experience:

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  Graduate / Post Graduate

Medicos

Non-Medicos:

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  0-5 years of experience in clinical or non-clinical field
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  Strong Time Management skills
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  Excellent communication skills
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  Ability to multi-task, work under pressure and meet deadlines required.
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  Skilled in Microsoft Suite (Excel and Word).

Skills

Skill

Oncology Clinical Data Management ICH-GCP EDC GCP Data Management Clinical Research Coaching CRO PMP

Education Qualification

No data available

CERTIFICATION

No data available